Administrative and Finance Officer at Finpact Development Foundation (FINDEF)

Finpact Development Foundation (FINDEF) is an indigenous non-governmental organization. Our focus is on delivering lasting value through the work we do, making us trusted advisors to all our partners. We are actively involved in the food security, livelihood and education projects, as well as government-led NGO coordination committee platform. Our local presence, capacity, experience, relationships, understanding of local culture and context are all major factors that enable us deliver humanitarian response. We are guided by humanitarian principles and our working philosophy with partners includes commitment to transparency, accountability, shared goals, honesty and trust. We keep a fast paced environment where self-motivated and independent Individuals who are looking to constantly develop themselves thrive well. We pride ourselves in working at hard to reach communities while maintaining keen focus on culture and management structures that support excellent interaction with partners and stakeholders.

We are recruiting to fill the position below:

Job Title: Administrative and Finance Officer

Location: Zamfara

Key Responsibilities 

• Manage the financial operations of the project, including budgeting, accounting, and financial reporting, ensuring compliance with organizational policies and donor regulations.
• Prepare and monitor project budgets, tracking expenditures against approved budgets, and providing regular financial reports to the project management and donors.
• Oversee the processing of payments, including payroll, vendor payments, and reimbursements, ensuring accuracy, timeliness, and adherence to financial policies.
• Maintain accurate and up-to-date financial records, including receipts, invoices, bank statements, and other supporting documentation, in compliance with organizational and donor audit requirements.
• Coordinate procurement processes, including the solicitation of bids, vendor selection, and contract management, ensuring transparency and value for money.
• Manage the project’s administrative functions, including office management, recordkeeping, and coordination of meetings and events.
• Ensure compliance with local laws and regulations related to finance, taxation, and labor, and liaise with relevant government authorities as needed.
• Support the project team with financial analysis and forecasting, providing insights to guide decision-making and ensure the efficient use of project resources.
• Conduct regular audits and internal controls to ensure the integrity of financial transactions and to identify and address any discrepancies or risks.
• Provide training and support to project staff on financial and administrative procedures, ensuring that all team members understand and comply with organizational policies.

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field. A professional certification such as ACCA or ICAN is an advantage.
• At least 5 years of experience in financial management and administration, preferably in a humanitarian or development project context.
• Strong knowledge of accounting principles, financial management, and budgeting, with experience in managing donor-funded projects.
• Proficiency in accounting software (e.g., QuickBooks, or similar) and advanced skills in Microsoft Excel.
• Experience in procurement and contract management, with a solid understanding of procurement best practices and compliance requirements.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
• Strong communication and interpersonal skills, with the ability to work collaboratively with team members, donors, and external partners.
• Knowledge of local financial regulations and compliance requirements is an asset.
• Fluency in English is required; knowledge of local languages in Zamfara State is an asset.
• Demonstrated integrity and ethical behavior in financial management, with a commitment to transparency and accountability.

Application Closing Date
13th September, 2024.