Executive Assistant - Banking at TeamAce Limited

At TeamAce, we help businesses across different industries thrive. We work with businesses to create their desired change by getting the right people, designing bespoke business processes, leveraging data, applying insights and technology. We combine our expertise and take different bespoke approaches to solve different business challenges because we believe there is no one size fits all approach. This way, you keep your eyes on the price and thrive.

We are recruiting to fill the position below:

Job Title: Executive Assistant - Banking

Location: Lagos
Employment Type: Full-time
Reports to: MD / CEO

Job Description

• The job role is pivotal in providing comprehensive administrative and technical support to the MD/CEO.
• The ideal candidate should possess a blend of administrative expertise, strong technical skills, and exceptional communication abilities to streamline operations and enhance productivity within the company.

Responsibilities

• Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings etc.
• Coordinate and organize internal and external communications, emails, and other correspondences.
• Prepare reports, presentations, and documentation for executive meetings and presentations.
• Handle sensitive information with the highest degree of confidentiality and discretion.
• Provide technical support to the technical team and executives, including troubleshooting software, hardware, and other IT-related issues.
• Assist in the implementation and maintenance of technical systems and software applications.
• Serve as a liaison between technical staff and other departments to ensure seamless communication and cooperation.
• Support project management activities by maintaining project documentation, tracking deadlines and facilitating team collaboration.
• Contribute to the organization and coordination of technical projects, ensuring deadlines and milestones are met efficiently.
• Organize and manage electronic files, documents, and databases to ensure accessibility and accuracy.
• Maintain an inventory of technical equipment and resources, ensuring proper functionality and availability.
• Assist in the preparation and coordination of technical meetings, including agenda creation, material distribution, and post-meeting follow-ups.

Key Performance Indicators

• Speed of response to emails
• Number of grammatical or style errors in email correspondence and draft documents
• Timeliness of delivery of meeting agenda to stakeholders
• Efficiency of document filling
• Efficiency of the CEO in meeting his targets

Requirements

• A first Degree from a reputable higher institution.
• A minimum 3 years of experience in a similar role.
• Experience supporting C-Level Executives, preferably in a bank or financial service industry.

Required Skills and Competencies:

• Proven experience as an executive assistant or in a similar administrative role, with a background in technical support being highly desirable.
• Proficiency in technical skills, including knowledge in IT systems, software and troubleshooting techniques.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact effectively with diverse teams and stakeholders.
• High level of confidentiality and discretion when dealing with sensitive information.
• Good written and verbal communication.
• Ability to exercise diplomacy, discretion, and maintain confidentiality.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Salary
N450,000 - N700,000 monthly.

Application Closing Date
3rd November, 2024.