Personal Assistant to the CEO at TeamAce Limited

At TeamAce, we help businesses across different industries thrive. We work with businesses to create their desired change by getting the right people, designing bespoke business processes, leveraging data, applying insights and technology. We combine our expertise and take different bespoke approaches to solve different business challenges because we believe there is no one size fits all approach. This way, you keep your eyes on the price and thrive.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the CEO

Location: Lagos
Employment Type: Full-time

Purpose / Job Dimension

• The job holder is an independent professional dedicated to assisting the Chief Executive Officer (CEO) in administrative functions, providing high-level, confidential administrative support to the office of the CEO, including managing his schedules, arranging travels, and liaising with Board and Management.

Key Roles and Responsibilities

• Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings, etc.
• Plan, coordinate and ensure the CEO's schedule is followed and respected.
• Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Manage the schedule and workload of the CEO, ensuring that he is adequately prepared for meetings. Where appropriate, prepare the meeting agenda and provide needed background information to the CEO.
• Brief the CEO on their daily schedule and ensure they arrive on time and the location of the event.
• Provide a bridge for smooth communication between the office of the CEO and internal departments.
• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and following up appropriately.
• Arrange travel and logistics including booking flights, car rental and hotel accommodations.
• Arrange logistics for visitors, coordinate conference calls, transcribe notes, and type correspondence.
• Arrange meetings, provide needed background information, and complete expense reports for reimbursement after the trip.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the Bank.
• Provide general administrative tasks such as answering phones, faxing, mailing, filing, and photocopying.
• Receiving the CEO’s visitors and match same with hospitality

Key Performance Indicators

• Speed of response to emails
• Number of grammatical or style errors in email correspondence and draft documents
• Timeliness of delivery of meeting agenda to stakeholders
• Efficiency of document filling
• Efficiency of the CEO in meeting his targets.

Requirements
Experience and Qualifications:

• A first Degree from a reputable higher institution.
• A minimum 3 years of experience in a similar role.
• Experience supporting C-Level Executives, preferably in a bank or financial service industry.

Required Skills and Competencies:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Flexible, self-motivated, and proactive
• Demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Ability to work under pressure and deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Good written and verbal communication.
• Ability to exercise diplomacy, discretion, and maintain confidentiality.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Salary
N400,000 - 700,000 Monthly.

Application Closing Date
1st October, 2024.