Personal Assistant to the Dean at Lagos Business School

Lagos Business School is committed to creating and transmitting management and business knowledge based on a Christian conception of the human person and of economic activity relevant to Nigeria and Africa at large. We strive to be a world class business school which will have a significant impact on the practice of management.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Dean

Location: Lagos
Employment Type: Full-time
REF: PA2024

Job Purpose

• To provide comprehensive administrative and secretarial support to the Dean, ensuring the smooth and efficient operation of the Dean’s office.
• The Personal Assistant (PA) is the key point of contact between the Dean and internal/external stakeholders and manages communication, schedules, and special projects

Responsibilities

• Manage the Dean’s daily schedule, including appointments, meetings, travel arrangements, and other engagements.
• Prepare documents, reports, presentations, and correspondences for the Dean.
• Handle incoming calls, emails, and mail, and respond on behalf of the Dean when appropriate.
• Maintain and update the filing system (both electronic and paper-based) for the Dean’s office.
• Schedule, organise, and coordinate meetings and conferences, including preparing agendas, minutes, and documentation.
• Ensure the Dean is well-prepared for meetings with background research and briefings.
• Serve as the first point of contact for all matters related to the Dean, ensuring effective communication between the Dean’s office and internal/external stakeholders.
• Draft, proofread, and edit correspondences and communications on behalf of the Dean.
• Handle sensitive and confidential information with discretion.
• Manage the Dean’s travel plans, including flight bookings, accommodation, visa processing, and itineraries
• Oversee the smooth operation of the Dean’s office by managing supplies, equipment, and ensuring a professional work environment.
• Coordinate office maintenance and liaise with service providers when necessary.
• Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support
• Maintain database of contacts and be innovative in the use of contact information.
• Take notes, minutes, dictations and summaries for meetings
• Conduct background research and present findings
• Manage adhoc and specific projects as assigned by the Dean.

Required Competencies:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, confidentiality, and discretion.
• Strong interpersonal skills and the ability to work with diverse teams.
• Ability to multitask, prioritize, and work under pressure.
• Attention to detail and problem-solving skills.
• Knowledge of office management systems and procedures.

Requirements

• A bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Minimum of 3-5 years of experience in a similar role, preferably in an academic or corporate environment.

Application Closing Date
20th September, 2024.

How to Apply
Interested and qualified candidates should send their CV to: careers@lbs.edu.ng using the Job Title as the subject of the mail.

Note

• Please indicate REF as the subject
• Only short-listed candidates shall be contacted.
• LBS is an equal-opportunity employer.