Administrative Officer at Gracetech Group Limited

Gracetech Group Limited is a group of professional technology experts, available to manage and perform your software projects anywhere in the world. Experienced in the rollout of new software in large and small companies, we work with various software engineering firms to successfully implement FileSite and DM5 document management systems in law firms and other corporate environments.was created for one purpose: to empower our business partners to achieve operational excellence through digital transformation.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Ikeja, Lagos
Employment Type: Full-time

Job Description

• We are seeking a highly organised and proactive Female Administrative Officer to join our team as a leading provider of tech solutions to businesses.
• The successful candidate will ensure the smooth and efficient running of our office, supporting various departments, and contributing to the overall productivity and effectiveness of our organization.

Job Responsibilities

• Oversee day-to-day office operations to ensure a well-organized and efficient work environment.
• Manage office supplies and inventory, ensuring timely procurement and stock management.
• Coordinate maintenance and repairs for office equipment and facilities.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update company records, databases, and filing systems.
• Prepare, edit, and format documents, reports, and presentations.
• Organise and coordinate staff training sessions, workshops, and development programs.
• Process invoices, expense reports, and reimbursements.
• Assist in budget management and tracking office-related expenditures.
• Prepare agendas, take minutes, and distribute follow-up action items for meetings.
• Coordinate travel arrangements and accommodations for staff and clients.
• Serve as the primary point of contact for clients, visitors, and external partners.
• Address inquiries and resolve issues in a timely and professional manner.
• Ensure a positive experience for all stakeholders interacting with the company.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Assist in developing and updating office policies and procedures.
• Conduct regular reviews to ensure adherence to best practices and compliance standards.
• Facilitate internal communication and coordination between different departments.
• Support senior management with administrative tasks and special projects.
• Assist in the dissemination of company-wide announcements and updates.

Job Qualifications

• Bachelor's Degree in Business Administration, Management, or a related field preferred.
• 2 years minimum experience as an Administrative Officer, Office Manager, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Interpersonal skills
• Problem-Solving Oriented
• Proactive self motivated and confident
• Excellent written and verbal Skills.

Application Closing Date
12th September, 2024.