Admin Assistant / Procurement Officer at Tongyi Group Limited

Tongyi Group Limited is a mining and construction company with head office in Jabi, Abuja and branches in Ebonyi, Nasarawa and Benue State.

We are recruiting to fill the position below:

Job Title: Admin Assistant / Procurement Officer

Location: Jabi, Abuja (FCT)
Employment Type: Full-time

Job Description

• The Admin Assistant/Procurement Officer provides comprehensive administrative support while managing procurement processes to ensure the organization’s operational efficiency.
• This role requires a blend of administrative skills, attention to detail, and procurement knowledge to facilitate smooth day-to-day operations.

Responsibilities
Administrative Duties:
Office Management:

• Organize and maintain office files, records, and documents.
• Manage office supplies inventory, including ordering and restocking as needed.

Communication:

• Answer and direct phone calls, emails, and other forms of correspondence.
• Prepare and distribute internal and external communications.

Documentation:

• Draft, proofread, and edit correspondence, reports, and other documents.
• Maintain and update databases and spreadsheets.

Support to Executives / Teams:

• Provide administrative support to executives and other team members as required.
• Assist in the printing of documents for executives and other team members
• Assist the HR in carrying out administrative tasks.

Procurement Duties:
Vendor Management:

• Identify, evaluate, and select suppliers based on quality, price, and delivery terms.
• Maintain relationships with existing suppliers and negotiate contracts and agreements.

Purchase Orders:

• Create and manage purchase orders, ensuring accuracy and compliance with organizational policies.

Market Research:

• Conduct research to find potential suppliers and evaluate market trends.
• Analyze pricing and quality of goods and services.

Compliance and Documentation:

• Ensure all procurement activities comply with relevant regulations and organizational policies.
• Maintain accurate records of all procurement transactions and documents.

Skills:

• Proficiency in office software (e.g., Microsoft Office Suite, spreadsheets, and database management).
• Strong organizational and multitasking abilities
• Excellent communication and negotiation skills.
• Attention to detail and problem-solving capabilities.
• Knowledge of procurement processes and vendor management.

Qualifications

• A degree in Business Administration, Human Resources,Supply Chain Management, or a related field is preferred
• Minimum of 2 years proven experience in similar role.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• The procurement officer must exhibit a high degree of integrity and professionalism in their purchasing decisions.
• Ability to work independently and as part of a team.
• High level of discretion and integrity when handling sensitive information.
• Strong time management skills and ability to prioritize tasks effectively.

Application Closing Date
17th September, 2024.