MEL Assistant at Pathfinder International

Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

We are recruiting to fill the position below:

Job Title: MEL Assistant

Requisition Number: MELAS002332
Location: Asokoro, Abuja (FCT)
Employment Type: Full-Time
Job Category: Monitoring, Evaluation & Learning
Reports: MEL Officer

Job Purpose

• The MEL Coordinator is responsible for coordinating monitoring, evaluation, and Learning activities.
• The coordinator provides administrative coordination, and technical support to the project MEL unit. Mainly assisting the project staff in their work to improve the quality and timeliness of routine programmatic data.
• Enters program or project data into the different databases, sources reference materials for staff and prepares reports, presentations, and other technical and non-technical documents. Supports the functional area in hiring consultants, organizing meetings, and arranging travel.

Key Performance Areas
Major Activities / Responsibilities:
Percentage Worked:
Program/Project Tools, Materials Maintenance, and Updates:

• Work with staff to prepare manuals, documents, reports, presentations, and other tools, review, and update the materials. Help staff source reference materials.

Record Retention:

• Manage filing, storage, and tracking of hardcopy and electronic content and support templates and ensure availability of current information on related subjects.

Database Management, Collection and Analysis:

• Support staff with developing and formatting instruments for data collection and presentation.
• Assist staff with maintaining and updating the global organizational database, analysis, and preparing quarterly reports for research and evaluation projects.

Activities and Events Coordination and Scheduling:

• Coordinate all planning, bookings and logistics for activities and events, including the agenda, calendar, materials, registration with the participants, and travel, both domestic and international, including lodging, transportation, and meeting accommodations.

Communications:

• Manage incoming and outgoing calls and electronic communications for projects.

Processing, Filing and Auditing:

• Serve as the primary responder to audits, performance indicators, and evaluations.
• Sets up and maintains files and forms in compliance with legal guidelines.
• Process invoices for the functional area for submission to Finance for payment and participate in compliance audits.

Subject Matter Expert:

• Act as subject matter expert for the assigned program/project or functional area systems.

Project Management and Participation:

• Participate in cross-functional project teams.

Minimum Education and Work Experience

• Diploma from a secondary education school.
• Preferably a bachelor’s degree or a combination of education and experience that yields the minimally required key competencies.
• 3 years working in the health development sector assisting non-government organizations (NGO) or public-sector programs.

Minimally Required Job-specific Competencies:

• Recordkeeping: Foundational knowledge of organizing, filling, and maintaining documents.
• Database Management, Data Entry, and Reporting: Foundational knowledge of data entry and creation of reports. Ability to use and maintain databases.
• Ability to prepare reports to support projects.
• Travel, Meetings, and Events Coordination: Ability to plan and coordinate activities, events, travel, and meetings.
• Data and Materials Maintenance: Ability to review, update, and finalize materials.
• Filing and Record Keeping: Ability to file documentation and maintain records according to policy and procedures.
• Ability to develop and format instruments for data collection for projects according to prescribed procedures
• Minimally Required Organizational Competencies:
• Foundational knowledge of family planning and reproductive health principles, practices, and services of assigned projects and programs.
• Commitment to family planning, reproductive health services, gender, maternal, and child health services, climate change, and women economic empowerment.
• Software Applications: Foundational skills using MS Office products, including MS Word, Excel, Outlook, and PowerPoint.
• Ability to speak and write in English language.
• Foundational project planning and project management skills.
• Proven ability to set priorities, meet deadlines, and multi-task with minimal supervision.
•  Ability to manage stress effectively in a fast-paced environment.
• Ability to thrive in a matrixed organization.
• Proven ability to maintain confidentiality on work-related issues.

Application Closing Date
30th September, 2024.