Admin Intern at International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Admin Intern

Job ID.: req55072
Location: Mubi, Adamawa
Employment Type: Part-Time
Sector: Administrative/General Office
Position Reports to: Administrative Officer

Scope of work

• The intern will support the HR/Admin department in the day-to-day management of the Mubi office. In this position the intern is expected to learn and support on the department’s daily administration routines and procedures while also focusing on the IRC’s overall mission.

Responsibilities
Office and Guest-house Management:

• Support in maintaining and managing IRC offices and guest houses, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
• Report to maintenance team or Admin Officer on any repairs or equipment servicing.
• Support in Managing  and supervising the cleaners and cooks.

Documentation and Records Management:

• Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
• Support in ensuring proper documentation of official communications, reports, and other relevant documents.
• Support archiving processes and facilitate retrieval of records as needed.

Financial Administration, Payments, and Reconciliation:

• Support the Admin officer in financial management tasks, such as petty cash management and expense tracking.
• Assist in coordinating with the finance team to ensure timely and accurate financial transactions for vendor payments.
• Prepare payments for staff accommodation and follow up on reconciliation between Finance and relevant vendors.

Administration:

• Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
• Assist in organizing and coordinating meetings, workshops, and other events.
• Handle travel arrangements for staff and IRC visitors as per location needs

Other Internal and/or external contacts:

• Internal: Staff members
• External: IRC visitors, clients, and partners

Qualifications

• B.Sc/B.A or HND in Public Administration/Relations, Humanities, or related fields.
• Good computer skills (Excel and word).
• Fluent written and spoken English.
• Work Experience: Approximately 0-1 year of relevant experience  
• Language Skills: Speak and write in English – recommended.

Demonstrated Skills and Competencies:

• Strong sense of personal integrity.
• Strong ability to work in a team.
• Self-motivated and proactive
• Thorough and organized.
• Ability to multitask.

Application Closing Date
Not Specified.