Internal Control Archivist at Borno Women Development Initiative (BOWDI)

Borno Women Development Initiative (BOWDI) is a women-led, registered Non-Governmental, Non-Profit Organization with its head office located in Borno State, Nigeria. BOWDI has been active in Humanitarian and Development activities in the Northeast, especially in education, peace-building, advocacy, food security, livelihood, and protection.

We are recruiting to fill the position below:

Job Title: Internal Control Archivist

Location: Maiduguri, Borno
Job type: Full time

Duties and Responsibilities

• Develops, arranges and describes archival collections in accordance with accepted standards and practices.
• Creates finding aids using contemporary tools in accordance with national standards and insures the quality of finding aids created by other staff.
• Creates online finding aids using Encoded Archival Description (EAD) or other contemporary tools.
• Develops and implements procedures for the acquisition, processing, digitization, and preservation of archival materials.
• Advises and assists researchers in the use of archival materials in research activities; interprets requirements and consults on archival information.
• Interacts with donors of archival collections both internal and external to the organization.
• Appraises potential collection additions and makes recommendations for acquisition of new collections and de-accessioning of existing collections.
• Participates in development and implementation of policies and standards for the archives.
• Hires, supervises and trains lower level staff, student employees, volunteers, and/or interns, as appropriate.
• Promotes collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities.
• Participate in the collection of oral histories as appropriate.
• Maintains professional knowledge base and skills through continued education and/or research; may represent library at conferences and meetings.
• Provides guidance in identifying and soliciting funds, including grant proposal writing, as appropriate.
• Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• Bachelor's Degree; at least 3 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required:

• Skill in the use of computer with Windows-based operating environment.
• Ability to develop and maintain finding aids using contemporary tools in accordance with national standards.
• Knowledge of archival and preservation concepts, methodology, and techniques.
• Ability to interpret and evaluate client informational needs and to determine appropriate alternative solutions.
• Skill in organizing resources and establishing priorities.
• Ability to effectively communicate and foster a cooperative work environment.
• Substantial knowledge of research methodology and skill in providing research assistance.
• Knowledge of archival ethics and laws relating to archival management.
• Knowledge of the historical contexts governing archival operations.
• Knowledge of basic skills in web application software or markup language such as XML or other contemporary tools
• Ability to make evaluative judgments.
• Knowledge of automated storage and retrieval systems, electronic records, and electronic publications.
• Ability to hire, supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Skill in searching and maintaining online and other electronic retrieval systems.
• Ability to communicate technical information to non-technical personnel.
• Knowledge of library theory, concepts, methods, and techniques.
• Knowledge of customer service standards and procedures.
• Ability to create, compose, and edit written materials.
• Knowledge of available sources of archival materials.
• Ability to assess objectives and operational requirements and to develop and implement suitable operational policies and/or procedures.
• Ability to identify and secure alternative funding through grants and other revenue sources.

Distinguishing Characteristics
Position requires:

• Knowledge of archival concepts, methodology and techniques;
• Establishing procedures for archival collection;
• Performing research, identification and evaluation/appraisal of potential archived collections;
• Utilization of detailed knowledge of collections to prepare descriptions and finding aids;
• Developing and implementing procedures for the acquisition, processing and preservation of archival materials;
• Performing outreach in the solicitation of donors and acquisition of collections.

Required Travel: 

• Willingness to travel 20% of the time to remote areas of the country.

Disclaimer: 

• This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Application Closing Date
26th September, 2024.