Executive Secretary to GMD at a Leading Manufacturing Company - JEV Consulting

JEV Consulting - Our client in the Manufacturing industry is recruiting to fill the position below:

Job Title: Executive Secretary to GMD

Location: Lagos
Employment Type: Full-time

Summary of Job Function

• As Executive Secretary to the GMD, you will be responsible for monitoring shipments to ensure the compliance of regulation.
• Maintain customer relations and participate in the organization’s sales activities.
• Ensure the efficiency and effectiveness of imports and exports.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for the GMD
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Qualification, Knowledge, Skills & Experience

• Degree in Business Administration or any related field
• 5 – 7 years of proven experience as an executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Project management skills, like goal-setting, budget management and planning
• Great customer service and interpersonal skills

Remuneration
Negotiable and commensurate with experience.

Application Closing Date
31st October, 2024.