S.H.E Centre Program Coordinator at an Indigenous Non-Profit and Non-Governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting to fill the position below:

Job Title: S.H.E Centre Program Coordinator

Location: Nigeria
Employment Type: Contract
Grant Duration: Subject to availability of funds and exceptional grant performance

Do You Have What It Takes To Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
• A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities:
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable.

Job Purpose

• The S.H.E Centre Program Coordinator provides overall planning and coordination for all activities including human resource, logistics, administrative and other support services, essential for effective and efficient operations of the S.H.E Centre (CIHP).
• S/he will manage, coordinate, and oversee different program administrators and support staff at the Centre.

Essential Duties and Responsibilities

• Support the development of effective programs at the S.H.E Centre
• Oversee activities and details including measuring of overall success of activities at the Centre.
• Assist with planning and coordination of programs and activities at the S.H.E Centre.
• Manages the implementation of internal policies and procedures in the S.H.E Center.
• Work to keep programs on schedule, within stated budgets and functioning smoothly.
• Maintains a master calendar for events, meetings, and workshops
• Provides administrative support to staff and visitors when required including assisting with travels, logistical arrangements and booking meeting venues.
• Supports with the management of vehicle fleet and coordinates logistics activities including the management of vehicles and drivers.
• Carries out assets verification and updating of inventory register
• Ensures proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building.
• Coordinates arrangement for repairs of office assets as necessary.
• Coordinate and provides technical and administrative support on all STH related matters
• Oversees the maintenance of office equipment/machines
• Provides office orientation for new employees.
• Ensures office procedures are kept up- -date and communicated to staff
• Coordinates and maintains records for staff office space, phones, parking, company cards and office keys.
• Ensures security and safety of office, staff, and physical assets belonging to the organization.
• Contributes to a positive working environment for all staff, beneficiaries and visitors
• Performs any other duties as assigned by supervisor or designee.

Qualifications and Experience

• Degree or equivalent qualification.
• 3-year relevant administrative experience especially in an international NGO
• Proven computer skills, including experience using Microsoft words and Excel.
• Able to work with basic supervision, with initiative, and good judgment.
• Proven skills in meeting logistics and fleet management
• Efficient and accurate with details.
• Sensitive, compassionate and positive; good relationship skills.
• Ability to handle confidential information with discretion.
• Team worker. The ability work as part of a team.
• Fluency in speaking, reading, and writing English
• Strong organizational and prioritization skills.

Key Performance Indicators

• Quality of correspondence developed
• Level of professionalism and quality of image portrayed of the organization
• Effectiveness in managing the office equipment/machines
• Effectiveness in maintaining and updating as required, in a manual and electronic form, a good filing system which ensures that documentation is easily accessible.
• Effectiveness of event managed
• Internal Customer satisfaction levels
• Optimal cost control through utilization of available resources and keeping the actual admin expenditures within budgeted expense ratio
• Uninterrupted communication facilities
• Timely and cost-effective booking of tickets, cabs, hotels for staff travelling.

Application Closing Date
29th October, 2024.