Executive Secretary at AL-Truehand Better Design Limited

AL- Truehand Better Design Limited is an architectural anda multidisciplinary design companyfocused on providing premium design andachievable solutions. With a strong belief that everyone deserves better design. We focus on all kinds of designs and renovation, turnkey delivery, interiors, finishing and furnishing and general construction.

We are recruiting to fill the position below:

Job Title: Executive Secretary

Location: Abuja (FCT)
Employment Type: Full-time

Job Responsibilities

• Manage the MD's complex calendar, schedule appointments, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations on behalf of the MD.
• Provide exceptional customer service and respond to inquiries on behalf of the company.
• Greet and welcome all guests/client with a positive and professional attitude.
• Develop and implement effective filing systems, both physical and digital.
• Coordinate meetings, events, and conferences, including preparing agendas and minutes.
• Take minutes during board meetings and other high-level meetings.
• Develop and manage budgets, track expenses, and process invoices related to the MD's office.
• Build relationships with internal stakeholders, external partners, and board members.
• Undertake and support the managers or the team in a variety of special projects involving internal and external parties including researching activities involved with any of the company’s the project.
• Collaborate with other team members to ensure efficient operation of the office and on all company project.
• Ensure the MD’s office is neat and tidy at all times.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform special duties as assigned by the MD.

Requirements

• A minimum of a Bachelor's Degree in Secretarial Administration, Business Administration, or other relevant social science.
• Master’s degree in relevant field is an added advantage.
• A minimum of 3-5 years practical work experience as an executive secretary to a high level executive.
• Excellent communication and interpersonal skills.
• Excellent decision making and strategic thinking skill.
• Strong organizational skills and attention to detail.
• Excellent time management skill and ability to be proactive at all time.
• Advanced proficiency in Microsoft Office and click up work tool.
• Ability to multitask and work with little or no supervision.
• Must be professional and have a friendly demeanor.

Preffered Candidate

• Ability to work under pressure and must be self-motivated.
• Experience working in a fast-paced office environment.
• Ability to handle sensitive information with confidentiality.
• Excellent Customer service experience. A certification in customer service is an added advantage.
• Have an understanding of architectural design and experience in construction industry is a plus.
• Must be Tech Savvy and also have an understanding all social media platforms.

Salary
N100,000 - N200,000 / month.

Application Closing Date
30th November, 2024.