Human Resources Officer at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Human Resources Officer

Job Identification: 16447
Location: Abuja
Job type: Full time
Duration of contract: 12 months.
Travel:  20%
Job Category Human Resources
Grade Level: Grade 5 in NRC's grading structure
Reporting line: HR & Administration Coordinator

Job Overview

• NRC has been present in Nigeria since 2015 and has been working to help displacement-affected communities meet their basic needs, improve their livelihoods, access essential services, and enhance their resilience to future shocks through our six core competencies: water, sanitation, and hygiene (WASH), Shelter, Education, Information-Counselling and Legal Assistance (ICLA), Livelihoods and Food Security (LFS), Camp Management, and Protection.
• NRC provides immediate assistance during the onset of emergencies through the rapid response mechanism (RRM). With a workforce of 370 staff and a presence in key locations such as Maiduguri (in Borno State), Yola (in Adamawa State) and Jos (in Plateau State), NRC can respond to the needs of those affected by the conflict across North-East, and North Central Nigeria.
• These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees.
• In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Monguno, Mubi, Pulka and Gwoza.
• We are looking for people who are passionate about helping refugees and people forced to flee.
• If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Human Resources Officer to join our team in Abuja, Federal Capital.  The Human Resources Officer will support the HR and administration department in the daily implementation of HR activities at the Country Office and Area Offices/Sub-Offices.

Responsibilities

• Support recruitment processes (posting, CV collection, screening, longlisting, organizing written tests and interviews).
• Assist in the onboarding process of new employees, including tracking induction programs with various NRC departments.
• Draft contracts for new staff members.
• Compile personnel files for new hires, ensuring all necessary documents are available and complete as per NRC’s checklist.
• Ensure new employees and their supervisors sign job descriptions, with a copy filed in the employee's folder.
• Prepare the payroll tracking sheet for the Country Office and submit it to the HR Coordinator for review.
• Track staff movements (annual leave, special leave, public holidays) and generate a monthly report.
• Maintain and update staff files continuously at the Country Office.
• Ensure staff sign their pay slips at the end of each month.
• Ensure that all HR files are compliant, and that each employee’s file is up to date.
• Review personnel files to identify gaps, initiate corrective actions, and update the verification checklist.
• Update and track timesheets for national staff country office.
• Ensure hard and electronic filing of staff lifecycle documents (from hiring to departure) is properly managed.
• Maintain proper hard and electronic filing of tax declarations and payment records.
• Collect "proofs of life" for all NRC staff at the national office, following NRC rules.
• Provide regular reports to the supervisor to request support when needed.
• Perform other tasks assigned by the direct supervisor.

Qualifications

• University Degree in Human Resources management, Business Administration, public Administration, Law or any social sciences related field.
• Professional experience in HR management, administration, or finance
• Previous experience in complex and unstable contexts
• At least two years of experience in a similar position
• Experience as a trainer
• Strong command of Excel/Word software
• Good knowledge of applicable labor laws

What’s in it for you?
Join a work culture that empowers every employee to share ideas and take responsibility: 

• At NRC we think creatively. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative. 
• Learn on the job: NRC's collaborative working style favours the exchange of good practice and lessons learnt. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies.
• NRC managers prioritise the quality work and the competency development of their staff. This entails giving newcomers a good start, following up, training and mentoring employees to allow them to perform well in their current job, and offering learning and development programmes.

Application Closing Date
12th November, 2024; 21:08