Executive Assistant at Accrete Energy Limited

Accrete is a petroleum engineering consultancy firm providing services in Integrated Asset Modelling, Production Optimization, Digital Oilfield Solutions, Petroleum Engineering Training, Field Development Planning, Hydrocarbon Allocation, Completion Design. At Accrete, we use our global network of strategic partners to provide local solutions that span the full life cycle of any energy development. We work closely with our clients to find fit-for-purpose solutions to their technical needs in areas of software deployment, engineering support and training.

We are recruiting to fill the position below:

JobTitle: Executive Assistant

Location: Nigeria
Department: Administration
ReportsTo: Managing Director
Job Grade Level: To be Determined

About the Role

• We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative and executive support to the Managing Director of an Exploration and production company.
• The ideal candidate will be a proactive individual with strong interpersonal skills and ameticulous attention to detail. This role will involve a wide range of responsibilities, from managing the MD's schedule to coordinating complex projects.

Key Duties and Responsibilities

• Manage the MD’s calendar, schedule appointments, and coordinate meetings with both internal and external stakeholders.  
• Serve as the primary point of contact between the MD and internal teams, vendors, and business partners, ensuring clear and timely communication.
• Provide administrative and office management support to the Managing Director 
• Maintain travel schedules and book travel arrangements 
• Coordinate travel arrangements, including booking flights, accommodations, and visas.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, and spelling and make edits as necessary.  
• Organize and prepare materials for meetings, record minutes, and ensure timely follow-up on action items and deliverables.
• Prepare and review presentations – internal and external 
• Prepare draft reports, and background documentation, and conduct required research activities 
• Receive, screen, direct all inbound telephone calls, e-mails, and visitors for the MD’s office 
• Troubleshoot and/or escalate office administration issues 
• Review, evaluate, and distribute priority correspondence for the executive team 
• Facilitate communication with department managers, business unit leaders, and project managers 
• Take and transcribe notes 
• Present a positive and professional image of the executive office to all visitors, suppliers, and others. 
• Other duties shall be assigned as required by the MD

KeyRequirements
Education and Work Experience:

• Bachelor’s Degree in any discipline 
• 5 to 8 years’ experience in an administrative role.

Skills and Competencies:

• Calendar management, scheduling, and prioritizing executive tasks
• Efficiently organizing files, records, and data for easy retrieval
• Coordinating travel, meetings, and logistics
• Effectively managing time for both themselves and the executive
• Excellent verbal and written communication, including composing emails, reports, and memos
• Proficient with office software (e.g., Microsoft Office, Google Workspace)
• Meticulous in reviewing documents, ensuring accuracy in scheduling, reports, and presentations
• Decision-Making Skill
• Interpersonal Skills
• Project Management Skills

Application Closing Date
15th November, 2024.