Human Resource Assistant (ACHPR) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Human Resource Assistant (ACHPR)

Req Id: 2403
Location: Banjul, the Gambia
Reports to: Senior Administration and Human Resource Officer
Directorate/Department/Organ: African Commission on Human and People’s Rights (ACHPR)
Division: N/A
Job Grade: GSA5
Contract Type: Regular

Purpose of Job

• To provide Human Resources management and Administration support services

Main Functions

• Assists in the recruitment and selection of staff including initiating and following up on reference checks and academic qualification ensuring the completion of the pre-recruitment formalities.
• Responsible with coordination of onboarding and offboarding processes 
• Reviews and processes staff entitlements and claims in accordance with Staff Regulations and Rules.
• Processes and follows up on action related to the administration of entitlements in respect of the staff payroll
• Support in ensure compliance with Performance Management 
• Provide support in all initiative related to Talent Management, Human Resources Development and succession planning
• Provide support in generating periodic Human Resources reports within agreed deadlines
• Follows up on actions related to the administration of the Human Resource activities on a day-to-day basis
• Performs other related Human Resource and Administrative duties as assigned by the supervisor.

Specific Responsibilities

• Responsible with ensuring all confidential staff files are complete as per file audit checklist, and produce monthly report on the same
• Responsible with processing monthly staff payroll, by ensuring that staff receive salaries timely after all approvals
• Focal point for processing staff entitlements such as education allowance, Home Leave, Transport allowance, overtime, and all other entitlements, maintain education allowance tracker, Home Leave tracker, Dependent List tracker, Transport allowance tracker and update all of these reports on monthly basis
• Provide support in terms of ensuring performance management compliance and produce monthly report 
• Responsible with ensuring Leave roster is updated monthly and that all records including approved leave, back to office, mission reports and ordre de mission are submitted within prescribed timeframe
• Provide support in any approved training programmes, and support the Senior Admin and HR Officer to develop Learning development plan based on performance management feedback
• Provide support in recruitment of interns, regular and short term staff
• Provide support in staff welfare initiatives 
• Responsible with coordination of orientation and on boarding programmes including ensuring new staff are properly received.
• Provide support to all staff to understand Staff Regulations and Rules of the Union 
• Responsible with coordination of exit processes by ensuring all clearance process are properly completed 
• Responsible with tracking staff attendance records and providing weekly reports of compliance 
• Responsible with Stores Management for all consumables, and make timely replenishment reports including raising request for new purchase 
• Managing outsourced cleaners to ensure adequate cleaning of offices, arrange of work stations of employees 
• Responsible with utilities such as drinking water, office electricity, and stationary stores management and ensure timely replenishment and request for re-ordering.
• Support the Senior Admin and HR Office with all office maintenance by ensuring that they are done on time and with value for money.
• Produce the following monthly reports, Leave Tracker, Staff List Tracker, dependents tracker, Performance management tracker, file audit tracker, home leave tracker, back to office tracker, attendance register tracker, education allowance tracker, 
• Perform other duties as may be assigned.

Academic Requirements and Relevant Experience

• Diploma in Human Resource Management, Law, Business/Public Administration with three (3) years’ of relevant work experience in Human Resources Management 

Or

• A Bachelor’s Degree in Human Resource Management, Law, Business Administration, Public Administration with two (2) years’ relevant work experience in Human Resources Management.
• Certification in Human Resources Management is an added advantage
• Knowledge and working experience of SAP is required.

Required Skills:

• Good knowledge and experience of HR best practices.
• Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, 
• Knowledge of SAP is the requirement.
• Good Interpersonal and communication skills. 
• Planning and organizational skills
• Sound planning and organisational skills 
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in one of the AU officials working languages and fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Flexibility
• Risk Awareness and Compliance

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communication skills

Functional Competencies:

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
22nd November, 2024; 11h59 p.m. EAT.