Logistics Officer at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Logistics Officer

Job Identification: 16456
Location: Abuja
Job Schedule: Full-time
Job Category: Logistics

Responsibilities
Generic Responsibilities:

• Supervision and capacities building of logistics team under his supervision
• Implement NRC’s logistics policies and procedures with regards to procurement, fleet, warehouse and assets management at office level.
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.
• Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management and procurement of service/goods and works)
• Implement a filing system/archive according to local requirements
• Ensure NRC fleet, warehouse and assets management system are in place and followed at area level
• Provide support on market surveys and assessment.
• Prepare weekly and monthly reports and sent to Logistics Coordinator 

Specific Responsibilities:
Procurement:

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs and ITBs, are prepared and sent out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission for approvals and to finance.
• Provide support on the pre-qualification exercise.
• Conduct regular market surveys to identify suitable and reliable suppliers and service providers
• Maintain updated vendor data base at area level

Fleet Management:

• Managing and tracking of all vehicles on the fleet, when required to support the area offices
• Ensure that vehicles are checked daily, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure vehicles have current and lawful documentation.
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Country Office Generator by keeping an up-to-date generator logbook for usage and services.

Asset Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff in the absence of assets focal person
• Update asset register and send to country office every month in the absence of the asset’s focal person

Filing Management:

• Carry out regular spot checks to ensure all folders on O365, documents are being filed correctly and to the level of quality required.
• Ensure all vendors, consultants being used by NRC have valid bridger check and ensure an up-to-date register is in place.

Qualifications

• Bachelor’s degree in supply chain management; professional qualifications on CIPs or any other supply chain related field.
• Experience from working as Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal 
• Office organization skills, 
• Computer skills (Microsoft Office).
• Good communication skills.
• Capable of handling pressure.
• Fluency in English, Hausa is an asset.

Application Closing Date
14th November, 2024.