Personal Assistant (PA) at Oando Plc

Oando Plc is one of Africa’s largest integrated energy solutions provider with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).

We are recruiting to fill the position below:

Job Title: Personal Assistant (PA)

Location: Lagos
Job type: Full-time
Directly Reports to: Manager, Executive office
Supervises: Drivers and Operational staff

Job Summary

• The Personal Assistant (PA) provides time management and administrative support for the Executive office in Oando.
• The P.A. primarily assists in managing daily itinerary by updating work calendar and scheduling/co-coordinating business meetings and appointments, business travel or other arrangements.
• He/she also attends to the general administration of the Executive’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintains filings and other record management systems, and ensures general upkeep of the office.
• He/she may also provide administrative support to other senior management staff of Oando.
• Due to the nature of assignments, the P.A. is required to exercise independent judgment and discretion at all times.

Specific Duties & Responsibilities
Operational:

• Effectively manages the Executive’s daily itinerary.
• Schedules and coordinates important meetings/events.
• Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the Executive on changes as may be required.
• Makes necessary travel arrangements for the Executive and liaises with the Procurement & Services function and/or appointed Travel Agents.
• Deals with telephone enquiries as appropriate on behalf of the executive.
• Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
• Maintains an effective document and filing management system for the Executive’s Office.
• Processes purchase orders and expense claim forms for the Executive’s Office and for other management employees as may be directed.
• Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc.
• Attends to private issues on behalf of the executive such as settling utility bills, handling domestic staff, banking & other private errands
• Performs other assigned duties as delegated by the Executive from time to time.
• Always projects a professional image for Oando, due to the nature of clients.

Key Performance Indicators (KPIs)

• Effectiveness in managing the Executive’s daily itinerary.
• Adequacy of administrative support provided to the Executive.
• Level of professionalism displayed and quality of image portrayed of the Executive’s Office.

Qualifications & Experience

• Good First degree from a reputable tertiary institution
• 2 - 3 years /administrative experience within a reputable corporate establishment.

Knowledge & Skills Required:

• Organization & time management skills
• administrative skills
• Interpersonal Relations/communications skills
• Office Automation (Word, Excel, PowerPoint; other applications)
• Oral & Written Communication
• Reporting skills
• Political Savvy
• High level of Maturity also required.

Application Closing Date
Not Specified.