HR & Admin Executive at Uraga Real Estate

Uraga Real Estate is the real estate business unit of the Honeywell Group. The Company invests and develops in all sectors of the real estate market in Nigeria and other select West African countries, to include Residential, Retail, Offices, Industrial/ distribution warehouses, other commercial properties and the hospitality sector.

We are recruiting to fill the position below:

Job Title: HR & Admin Executive

Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• Responsible for implementing and monitoring strategic HR initiatives and managing Operational HR activities.
• Provide administrative support to facilitate smooth and seamless management of activities around the office.

Principal Duties and Responsibilities
HR Management:

• Responsible for end-to-end recruitment including drafting job specifications, candidate/agency sourcing, coordinating interviews with key team members and managing the on-boarding process, ensuring a positive candidate experience with both successful and unsuccessful candidates.
• Managing all daily operational HR tasks including handling employee relations, monitoring and recording sickness/absence/annual leave, reviewing and bringing policies and procedures due for update to the notice of the HR Manager.
• Coordinating the review and update of all job descriptions and KPIs as and when they are due; ensuring all staff have working KPIs and job descriptions.
• Participate in the review and update of the performance management processes.
• Strengthening the organizational culture and improving trust; Conduct employee engagement survey and draw on information from survey results, ensuring that URAGA’s values are lived and embedded in our people practices; acting on employee feedback.
• Work with and support line managers to coach and guide around employee relations’ issues, appraisal best practice and maximizing engagement.
• Deal with grievances and violations invoking disciplinary action when required.
• Assist with planning and coordination of team bonding activities.
• Assist with HMO enrolment and coordination.
• Ensure employee files and database are up to date.

Fleet Management:

• Supervise administration of company’s fleet
• Supervise and manage pool drivers, security men, cleaners, maintenance personnel ensuring highest level of professionalism
• Ensure all company’s vehicles are properly insured and all vehicular documents renewed at expiration. · Reconcile mileage traveled by each company vehicle (using the mileage log) with fuel purchase.

Archiving:

• Keep a proper and well-coordinated physically filing system.
• Ensure the office archive is properly labelled and stored accordingly.

General Duties:

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations as assigned
• Arrange travel and accommodations for staff and Management when necessary
• Work with the dispatch rider to ensure in-coming and out-going mails / parcels are tracked and dispatched appropriately and timely.
• Supervise the distribution of internal mails.
• Perform other duties as assigned by the HR Manager.

Experience and Qualifications

• Graduate degree Minimum of 3 years HR experience.
• Professional HR Certifications CIPM, PHRi, CIPD or equivalent are a plus.

Competency and Skills Requirements:

• Strong knowledge of Nigerian Labor Laws.
• Strong communication skills and the ability to build strong relationships internally and externally.
• Confidentiality.
• Very good planning and organization skills.
• Good written skills with the ability to write clear, understandable plans.
• Capacity to cope with challenging situations, listen to feedback, remain calm under pressure and take decisive action.
• Ability to inspire, motivate and drive all members of the team.
• Experience with office management software like MS Office.
• Planning and organizing skills.

Application Closing Date
19th December, 2024.