Purchasing Officer at Medecins Sans Frontieres (MSF)

Medecins Sans Frontieres/Doctor without Borders (MSF), founded in 1971, is an international humanitarian organization that provides emergency medical assistance to population in danger in more than 60 countries. MSF has been present in Nigeria for 20 years. Médecins Sans Frontières is an international independent medicalhumanitarian organization, which helps populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed, or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

We are recruiting to fill the position below:

Job Title: Purchasing Officer

Location: Abuja
Employment Type: Contract
Working Hours: 208 hours per month
Contract Duration: 12 Months
Level: 5

Main Purpose

• Performing the day-to-day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards to ensure the optimal running of the mission/project.

Job Description

• Performing daily purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers to ensure an ongoing supply of goods, following procurement procedures, and adhering to MSF standards and protocols.

This includes the following:

• Constantly assessing the local market, seeking products and suppliers offering the best value for money, and negotiating prices to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor/Logistics Supervisor of all information or modifications (e.g., price, address, items available).
• At the request of the line manager, obtaining different quotations from suppliers per the MSF Purchasing policy and placing purchase orders with pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts promptly for all purchases, checking they are correctly filled, and translating information written in the local language before approval.
• Managing the administrative and accounting procedures related to purchases, such as completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, and updating information on purchase lists after purchases are made.
• Assisting in the reception control process with the storekeeper.
• Performing delegated tasks as specified in his/her activity and job description.

Requirements

• Education: Essential, secondary education; commerce-related studies desirable.
• Experience: Essential, at least 2 years experience in supply chain-related jobs.
• Language: Essential, English; local languages are desirable.
• Knowledge: Essential computer literacy (Word, Excel, and Internet).
• Competencies: Results and Quality Orientation, Teamwork and Cooperation, Behavioral Flexibility, Service Orientation, Stress Management.

Remuneration

• As per MSF salary scale (National contract).

Applications Closing Date
5th December, 2024 at 5:00 PM.