Confidential Executive Secretary at the National Institute of Credit Administration (NICA)

The National Institute of Credit Administration (NICA) is the premier professional body for the control, supervision, and regulation of credit management profession in Nigeria; formed in 1992 as the “Institute of Credit Administration –ICA” and became chartered by the Act of Parliament No.26 of 2022. The Institute is the most prestigious body of eminent credit management elites, business leaders and credit-using entrepreneurs in the country. The Institute is the Supervisory Authority for the Act, vested with the power to enhance, promote, and protect the interests of business credit providers and grantors; consulting with and making recommendations to the government, regulatory bodies, trade associations, academic community and other professional bodies on all matters relating to credit management.

We are recruiting to fill the position below:

Job Title: Confidential Executive Secretary

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Portfolios

• Provide administrative support
• Handle confidential information
• Coordinate travel arrangements
• Prepare documents and reports
• Manage communication
• Organize and maintain records
• Conduct research
• Coordinate special projects
• Maintain confidentiality.

Job Role

• Provide administrative support: Perform general administrative tasks such as managing correspondence, scheduling appointments, coordinating meetings, preparing agendas, taking minutes, and maintaining calendars for executives or senior personnel.
• Handle confidential information: Manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the organization's policies and procedures.
• Coordinate travel arrangements: Make travel arrangements for executives or senior personnel, including booking flights, accommodations, ground transportation, and preparing itineraries.
• Prepare documents and reports: Draft, edit, and format various documents, including memos, letters, presentations, reports, and other materials as requested. Ensure accuracy and adherence to company guidelines.
• Manage communication: Screen and prioritize phone calls, emails, and other forms of communication for executives or senior personnel. Handle inquiries, provide necessary information, and redirect or escalate as required.
• Organize and maintain records: Establish and maintain an efficient filing system, both physical and digital, for documents, reports, and other records. Retrieve and distribute files as needed.
• Conduct research: Conduct research and gather information on various topics and projects as assigned. Summarize findings and present them in a clear and concise manner.
• Coordinate special projects: Assist in coordinating special projects, events, or initiatives. Collaborate with team members and external stakeholders to ensure successful execution.
• Maintain confidentiality: Uphold strict confidentiality in dealing with sensitive information, including personnel matters, legal documents, financial data, contracts, and other proprietary information.
• Prioritize tasks: Efficiently manage multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner.
• And any other assignment(s) that CEO many assign to you from time to time.

Requirements

• Candidates should possess Bachelor's / Master's Degrees with 5 - 8 years relevant work experience.

Salary
N150,000 - N200,000 Monthly.

Application Closing Date
18th December, 2024.