Procurement Assistant - G5 at the United Nations World Food Programme (WFP)

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We are recruiting to fill the position below:

Job Title: Procurement Assistant - G5

Ref: JR107709
Location: Abuja
Employment Type: Full Time

Context

• This job is found in Nigeria Country Office (CO), and reports to the Head of Unit, Chief, or Procurement Officer.
• Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices.
• Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.

The Role

• To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

Responsibilities
(Not all-inclusive, nor exhaustive):

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
• Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis

Requirements

• Education: Completion of a first degree in Procurement, Logistics, Supply Chain Management, Business Management/Administration, Economics, Accounting or any other related functional area is desirable.

Experience:
5 years relevant work experience:

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day-to-day basis

Knowledge and Skills:

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day-to-day basis.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
• Language: Fluency (level C) in English language.

More about you:

• Technical Skills: Proficiency in procurement software and tools, as well as strong computer skills, particularly in Microsoft Office Suite (Excel, Word, PowerPoint).
• Attention to Detail: Strong ability to manage multiple tasks with meticulous attention to detail, ensuring accuracy in procurement processes.
• Communication Skills: Excellent written and verbal communication skills, with a capacity to liaise effectively with various stakeholders.
• Team Player: Ability to work collaboratively within a team environment and contribute positively to team objectives.
• Problem-solving Ability: Strong analytical skills with the ability to identify issues and provide practical solutions in procurement operations.
• Cultural Sensitivity: An understanding of and respect for diverse cultures, with the ability to operate in a multicultural environment.
• Adaptability: Flexibility and willingness to learn and adapt to changing circumstances and new challenges.

Application Closing Date
17th December, 2024.