Support & Documentation Officer at SPIE Oil & Gas Services

SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.

Our turnover has more than doubled in the last few years thanks to the dedication of our 4,000 employees to whom we give training, recognition, and genuine opportunities for career development. In order to support this growth, SPIE Oil & Gas Services is always seeking talented individuals to join its teams.

We are recruiting to fill the position below:

Job Title: Support & Documentation Officer

Job Reference: 2024-36814  
Location: Port Harcourt, Rivers
Employment Type: Full-time

Responsibilities

• Liaise with public institutions to secure NAFDAC permits and approvals for import.
• Relate with users to advise availability of relevant import permits and process permit requests.
• Follow up of freight forwarding and local clearing agents’ invoices.
  Pre-vet freight forwarding and local clearing agents’ invoices before submission to Finance and Accounts department.
• Process freight forwarding agents and local clearing agents’ invoices on web cycle invoice processing tool.
• Participate in service quality meetings with foreign freight forwarding agents and local clearing agents.
• Participate in meetings with local clearing agents on issues and policies impacting on Transit operations.
• Participate in CFT preparation for freight forwarding and local clearing agents’ Call-off contract.
• Participate in Post CFT negotiation.
• Recover container deposit refunds from local clearing agents.
• Transmit container deposit refund cheques to Finance & Accounts department.
• Participate in ABS 13-1 duet monthly meeting.
• Prepare sea / air freight cost estimates to advice Management in granting approval for change of mode of transport.
• Prepare sea / air freight and clearing cost estimates when requested by buyers to facilitate decision making in the purchasing process.
• Prepare departmental weekly report and monthly dashboard in line with Company rules.
• Prepare quarterly and yearly total freight cost report.
• Prepare monthly CP3 report
• Prepare monthly cost savings report
• Prepare monthly ABS report
• Prepare minutes of Transit departmental meetings and meetings with partners /vendors.
• Update Entity file with freight forwarding and local clearing agents invoice values.
• Ensure adequate record keeping of invoices, container deposit refund and NAFDAC related documentations.
• Create purchase orders on E-transit.
• Any other activity or Service function assigned to me by the Manager of the Department.

Profile

• Minimum of 5 years’ experience in Shipping activities
• Basic knowledge of SAP, MS Excel and MS Word
• Graduate in Management or Social Sciences discipline

Application Closing Date
Not Specified.