Female Executive Assistant at a Tech and Media Startup

We are a Tech and media Startup that will begin our journey in January 2025 with a confidential outsourced SAAS and ERP Project for EU and US markets. We will start with a team of highly technical and passionate individuals to share our vision and take responsibility for their roles and build a Foundation of Values and Principles.

We are recruiting to fill the position below:

Job Title: Female Executive Assistant

Location: Ikeja, Lagos
Employment Type: Full-time

Job Summary

• The Female Executive Assistant must be a creative self-starter and enjoy working within an entrepreneurial space that is mission-driven, results and growth oriented.
• Able to exercise good judgement and able to maintain a balance among priorities.
• The Executive Assistant will have the ability to work independently to handle a variety of activities and confidential matters with discretion.

Responsibilities

• Track CEO's commitments, goals, projects, tasks and deadlines
• Ensure Operations are effectively delegated, re-prioritized, or addressed, navigating demands and time pressure
• Organise and attend select meetings, take notes, capture action items, and ensure follow through
• Anticipate and address problems proactively
• Represent the CEO in internal and external communications
• Draft and edit correspondence that is often sensitive and confidential
• Manage administrative and operational issues
• Maintain the CEO’s calendar; ensure his time is allocated to the highest priorities
• Prepare expense reports
• General ADHOC duties; including ordering items and organising the office
• Support partner's relationship development
• Conduct research and analysis on potential partners / markets
• Follow up on contacts made by the CEO; support the cultivation of ongoing relationships
• Track relationship developments in database or CRM
• Help key CEO meetings and teams to be effective
• Research and prepare select reports and materials
• Help build the strongest possible team
• Interviewing, recruiting, training and disciplining staff
• Plan work schedules for individuals and teams.
• Address problems and troubleshoot accordingly.
• Maintains files of all employees, expenses, payroll, etc.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems, as necessary.

Financial Responsibilities:

• Reviewing staffing levels to meet service, operational and financial objectives.
• Maximise revenue opportunities through analysing sales figures and effective forecasting.
• Reviewing, monitoring, and managing budgets.
• Manage budgets and financial plans and control expenditure.
• Prepare daily/weekly and monthly reports and meet deadlines.
• Monitor staff payroll and manage wages.

Characteristics and Qualification of an Ideal Candidate

• Bachelor’s Degree in either Law, Business Administration or Business Management
• Strong work tenure: minimum 2 year of experience supporting Executives, including experience in Operations
• Passion for results and mission
• Expert-level verbal and written communication skills
• Proven ability to use outstanding interpersonal and communication skills to build strong relationships and negotiate challenging situations.
• Highly organised, and highly detail-oriented with strong management and organisation skills; able to perform and prioritise multiple tasks seamlessly
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity such as responsible with sensitive information.
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Flexible and adaptable - absolutely key.
• Comfortable in a high performing, fast-paced and quickly growing organisation; demonstrated ability to achieve high performance goals, meet deadlines and adapt to changing circumstances
• Highly proficient with the Microsoft Office Suite and able to pick up other applications quickly
• Excellent writing, editing, grammatical, organisational, and research skills; able to conduct research and present data in a succinct and well-written manner

Ability to commute/relocate:

• Ikeja : reliably commute or plan to relocate before starting work (required).

Salary
N300,000 - N500,000 Monthly.

Application Closing Date
31st January, 2025.