Purchase Officer at Solidarites International (SI)

Solidarites International (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH. Solidarités International is an equitable employer committed to find all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

We are recruiting to fill the position below:

Job Title: Purchase Officer

Location: Gusau, Zamfara
Employment Type: Full-time

Mission

• The purchase officer carries out the purchases for the programs and structure for his/her assigned base.
• He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.
• He/she is responsible for filing and archiving logistics documents linked to purchases.

Description of the Position
Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically

Reporting / Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders
• Human resource management
• Assist in the recruitment process and in evaluating the members of the logistical team.
• Establish team schedules in conjunction with the logistics officer.
• Ensure or assist with logistical training.

Profile 

• Studies: Bachelor’s Degree / HND / in Logistics, Purchasing or Supply Chain Management, or other related fields. OND with at least 2 years relevant experience will be considered
• Experience: 1-2 years’ relevant experience in Procurement, Supply Chain, Purchasing or Logistics
• Language: English is mandatory. Knowledge of any of the local dialect spoken in NW is an added advantage.
• IT: Good knowledge of Microsoft Office software: Excel, Word, Outlook
• Qualification: Result in quality orientation, teamwork and preparation, behavioral flexibility, commitment to SI Principles, Service Orientation, Space Management.

Remuneration

• What we offer: Salary + transport + leave & housing contribution + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death, Health insurance full coverage and permanent disability) etc.

Application Closing Date
13th January, 2025.