Executive Assistant to MD / CEO at Elvaridah Limited

At Elvaridah, we emphasize on the critical matters and prospects of organizations such as business growth, strategy, planning, marketing, structure, and people management across different industries. We help companies focus on the growth of their businesses while aligning costs with strategy. With our all-inclusive approach and expertise, we capture values across the boundaries of any organization. Elvaridah focuses on optimizing all the different parts of a business as a unit.

We are recruiting to fill the position below:

Job Title: Executive Assistant to MD / CEO

Location: Lagos, Nigeria
Job type: Full-time
Reports to: Managing Director / Chief Executive Officer (MD/CEO)

Job Summary

• We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the MD/CEO in driving operational efficiency, managing workflows, and liaising with internal staff.
• The ideal candidate will be a confident problem-solver who can anticipate the needs of the MD/CEO, maintain confidentiality, and streamline processes to ensure smooth daily operations.
• The Executive Assistant will be the go-to point of contact for various tasks, enabling the MD/CEO to focus on strategic decision-making and leadership.

Key Responsibilities

• Executive Support: Provide comprehensive administrative support to the MD/CEO, including managing schedules, appointments, and meetings, ensuring all activities align with priorities.
• Liaison & Communication: Serve as a primary point of contact for staff, clients, and external partners on behalf of the MD/CEO, fostering effective communication and ensuring timely response to inquiries.
• Task Management: Oversee and prioritize tasks on behalf of the MD/CEO, ensuring deadlines are met and work is completed efficiently. Track ongoing projects and follow up as needed.
• Document Preparation & Review: Assist in preparing reports, presentations, and correspondence, ensuring content is aligned with company standards and goals.
• Meeting Coordination: Plan and organize internal and external meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Problem Solving & Decision Support: Proactively identify challenges, provide solutions, and offer valuable input in decision-making processes to support the MD/CEO’s objectives.
• Staff Collaboration: Collaborate with senior management and department heads to facilitate communication, implement changes, and support team initiatives.
• Travel Coordination: Manage all aspects of travel arrangements, including itineraries, transportation, and accommodations, ensuring the MD/CEO’s travel is seamless and well-organized.
• Confidentiality & Professionalism: Maintain the highest level of discretion and confidentiality regarding all business and personal matters related to the MD/CEO.
• Office Management: Assist in managing office operations, resources, and supplies to ensure a productive work environment.

Key Qualifications
Qualification and Experience:

• Candidates should possess a Bachelor’s degree or equivalent experience preferred.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior leadership.

Skills:

• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work under pressure, handle multiple tasks simultaneously, and remain calm in fast-paced environments.
• High emotional intelligence and interpersonal skills, with the ability to build relationships and collaborate with diverse teams.
• Strong problem-solving ability and a proactive approach to improving workflows and systems.
• Tech-savvy and adaptable to new software and tools.

Personal Qualities:

• Smart, quick to learn, highly adaptable, resourceful, reliable, and able to maintain a positive attitude under pressure.

Working Conditions:

• Full-time position, Monday to Friday
• Some travel may be required.

Salary
N100,000 - N150,000 / Month

Application Closing Date
25th January, 2025.