Franchise Invoicing Officer at Lifemate Nigeria Limited

Lifemate Group was founded in 2002 and it is headquartered in Nigeria, Africa’s largest economy and most populous nation. It has three major line of business: Furniture Products, Hardware & Machinery and Architectural designs & decorations, small and medium scale commercial real estate development. Under the leadership of Mr. Chi Quan, Chairman, Board of Directors. Over the years, all Chinese and foreign employees of Lifemate Group have worked to develop Lifemate Group into an International brand with centers of operation, procurement, production and control in China (Hong Kong, Foshan and Dalian) as well as in Nigeria, Ghana, Cameroon, Gabon, Madagascar and Tanzania. We also have fully-owned subsidiaries in 6 other countries within Africa and dozens of Lifemate Group brand stores, with more than 3000 Chinese and foreign staffs of Lifemate Group across the world.

We are recruiting to fill the position below:

Job Title: Franchise Invoicing Officer

Location: Mowe, Ogun
Employment Type: Full-time

Job Summary

• The Franchise Invoicing professional is responsible for managing and streamlining invoicing and billing processes for franchise partners.
• This role involves ensuring accuracy, compliance, and timeliness in all invoicing activities while maintaining strong relationships with franchisees.
• The candidate will work closely with finance, operations, and franchise teams to ensure transparent financial transactions and address any invoicing-related inquiries or discrepancies.

Job Responsibilities
Invoice Management:

• Prepare, review, and distribute accurate invoices to franchise partners in a timely manner.
• Ensure compliance with company policies, contractual agreements, and tax regulations.

Transaction Monitoring:

• Track payments, credits, and outstanding balances for franchise accounts.
• Follow up on overdue payments and resolve any billing discrepancies.

Data Maintenance:

• Maintain and update franchise billing records in the accounting or invoicing systems.
• Ensure data accuracy by reconciling invoices with franchise sales, purchases, and services.

Reporting:

• Generate regular financial and invoicing reports for internal and external stakeholders.
• Provide insights and analysis on franchise invoicing trends and performance metrics.

Collaboration:

• Work with the accounts receivable and finance teams to streamline invoicing workflows.
• Coordinate with franchisees to address billing questions or issues and ensure clarity.

Process Improvement:

• Identify and implement improvements in invoicing processes to enhance efficiency.
• Stay updated on best practices and technologies to optimize invoicing operations.

Compliance & Documentation:

• Ensure all invoicing activities align with legal, tax, and organizational guidelines.
• Maintain proper documentation for audits and future reference.

Job Requirements
Educational Qualifications:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

Experience:

• 1 - 3 years of experience in invoicing, billing, or accounts receivable roles.
• Experience in franchise or multi-unit operations is advantageous.

Skills & Competencies:

• Strong understanding of invoicing systems, accounting principles, and financial compliance.
• High attention to detail with excellent organizational and problem-solving skills.
• Effective communication and interpersonal skills to interact with franchisees and internal teams.

Technical Proficiency:

• Proficiency in invoicing systems.
• Advanced knowledge of MS Excel and other financial tools.

Other Requirements:

• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Analytical mindset with a proactive approach to resolving billing issues.

Application Closing Date
31st January, 2025.