Document Controller at Nestoil Plc

Nestoil Plc was incorporated in Nigeria in 1991 for the provision of Engineering, Procurement and Construction (EPC) services to the energy and oil & gas industry. Since then, Nestoil has grown to become the leading indigenous EPC provider for major IOCs (International Oil Companies) in Sub-Saharan Africa like National Petroleum Company (NNPC) Shell, Exxon Mobil, Chevron, Total, etc.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Nigeria
Job type: Full time

Job Description

• We’re on an evolutionary journey where we’re changing our story. We are looking to hire an experienced Document Controller to join our diverse team in our Company.
• In this role, you will be responsible for appropriate documentation, management and control of the Company’s vital documents

Responsibilities
As a Document Controller, you will be responsible for:

• Carrying out document management and processing in line with the Company’s Electronic Information Management System.
• Developing, recording, transmitting and maintaining all Document/Data in appropriate registers using acceptable format. 
• Updating document distribution log regularly as well as document control records.
• Arranging for controlled access and temporary removal of hard documents when required.
• Tracking procedure status in MS access.
• Monitoring the flow of Project Management, Engineering and Procurement documents through the system, as applicable and advise relevant Project personnel accordingly.
• Liaising with all project personnel to ensure proper control of Project management, Engineering, and Procurement documents
• Assigning numbers to project documents for easy identification, indexing & filling.
• Compiling all handover/project completion documents in format acceptable to the client
• Ensuring strict adherence to QHSE policies and procedures and complying with safe work methods as required. 
• Performing any other duty that may be assigned by Supervisor/line Manager.

Requirements
What are we looking for?

• First Degree / Equivalent 
• Minimum of 3 years in related roles.
• Knowledge of Document Control, Quality Assurance processes and procedures
• Knowledge of industry and regulatory standards for record keeping
• Proficiency in preparation of Reports/Minutes of Minutes (MOM).
• Ability to evaluate, prioritize, organize and delegate work schedules. 
• Concern for order, quality and accuracy.
• Initiative
• Proactive and intelligent
• Strong attention to detail
• Highly motivated and have the ability to work under tight deadlines. 
• Team player with excellent personnel management skills.
• Strong communications skills to work across departments.
• Good analytical skills, excellent interpersonal skills and a professional telephone manner.

Application Closing Date
Not Specified.