Document / Tender Officer at Felton Energy Services Limited (FESL)

Felton Energy Services Limited (FESL) is an indigenous oil & gas procurement, operation and maintenance company in Nigeria. The company was established to supply global customers with Electrical, Mechanical, Industrial and Engineering Products, on time and at the most competitive prices. FESL has unrivalled commitment to the Oil & Gas Industry and has gained support of the leading manufacturers which ensures our solutions are at the forefront oftoday’s technology.

We are recruiting to fill the position below:

Job Title: Document / Tender Officer

Location: Trans Amadi - Port Harcourt - Rivers
Reports to: Operation Director

Job Scope

• The Document/Tender Officer is responsible for managing, preparing, and coordinating tender submissions, documentation, and compliance requirements on platforms such as NipeX, NAPIMS, and other regulatory portals.
• The officer ensures that all tender and documentation processes align with the company's objectives and meet industry standards.

Responsibilities
Tender Preparation and Submission:

• Prepare and compile technical and commercial bid documents in compliance with tender requirements.
• Coordinate with internal teams to gather required information and ensure accurate documentation.
• Manage tender submission timelines and ensure timely delivery of bid packages.

Documentation Management:

• Maintain up-to-date records of company documentation, certifications, and statutory requirements on platforms such as NipeX and NAPIMS.
• Ensure compliance with regulatory standards and client requirements.
• Organize and archive all tender-related documents for easy retrieval.

Regulatory Compliance:

• Monitor updates on NipeX, NAPIMS, and other regulatory platforms to ensure company compliance with tender guidelines and requirements.
• Facilitate the renewal and submission of statutory documents, including DPR permits, insurance certificates, and tax clearance.

Stakeholder Communication:

• Liaise with clients, regulatory bodies, and internal departments to address queries related to tenders and documentation.
• Provide updates to management on the status of ongoing tenders and document submissions.

Process Optimization:

• Identify opportunities for streamlining tender preparation and submission processes.
• Develop templates, checklists, and guides to improve efficiency and consistency in documentation.

Quality Assurance:

• Review all tender documents for accuracy, completeness, and adherence to client requirements.
• Ensure the company's branding and presentation standards are upheld in all submissions.

Desired Skills:

• Strong organizational and multitasking abilities.
• Exceptional attention to detail and accuracy in documentation.
• Proficiency in using regulatory platforms such as NipeX and NAPIMS.
• Excellent written and verbal communication skills.
• Strong time management skills and the ability to meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Analytical and problem-solving skills.

Required Qualifications and Experience

• Bachelor's Degree in Business Administration, Engineering, or a related field.
• Knowledge of procurement and tendering processes in the oil and gas sector is essential.
• Minimum of 3 to 5 years of experience in tender preparation, documentation management, or related roles in the oil and gas industry.

Salary and Benefits

• N200,000 - N250,000 / Month.
• HMO, Pension, and additional benefits to be discussed during the interview process.

Application Closing Date
Not Specified.