Assistant Finance Officer (ERM) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Assistant Finance Officer (ERM)

Location: Addis Ababa - Ethiopia
Reports to: Head of External Resources Management
Directorate/Department/Organ: Finance
Division: External Resources Management (ERM)
Number of Direct Reports: 
Number of Indirect Reports:
Job Grade: P1
Number of Positions: 1
Contract Type: Fixed Term

Purpose of Job

• The Assistant Finance Officer is responsible for the day-to-day financial management of the European Commission (EC) funded projects implemented by the African Union Commission. Ensure the financial management of the projects in an effective and efficient manner and completing the activities as per the requirements of the AUC and the EC, within the agreed due dates.

Main Function

• To provide operational support to strengthen financial management of the Projects

Specific Responsibilities

• Manage EC Project funds and provide overall financial oversight over the utilization of the funds;
• Monitor the performance of fund flow mechanisms of the Project and ensure that timely replenishments are made to implementing offices and the required funds are received;
• Ensure that payments are made as per the budget allocated for each project and expenditure category;
• Ensure compliance with the EC Financial Management Policies and applicable African Union financial rules;
• Ensure that all reconciliations (bank and fund) are done on monthly basis and reports are produced on the same;
• Maintain strong internal control over disbursements and accounting for the funds;
• Track and maintain records of accounts payable, accounts receivable and commitments under the project. 
• Prepare the project financial management reports, including quarterly financial reports and submit them to EC;  
• Coordinate EC Project external and internal audits and ensure the audit reports are submitted as per the deadline. 
• Prepare responses to audit queries and assist in the implementation of rectification measures for audit findings;
• Closely work with the Senior Finance Officer to ensure the financial management activities of the projects is functioning well.
• Perform any other duties as may be required from time to time.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Business Administration, Finance, Accounting or related field with 2 years of relevant work experience in a national or international organization.

Required Skills:

• Proficiency in Microsoft Suite
• Management experience and excellent interpersonal skills 
• Analytical and problem-solving skills
• Critical thinking skills
• Excellent communication skills and ability both orally and in writing
• Excellent report writing and presentation
• Sound planning and organizational skills
• Conscientious in observing deadlines and achieving results 
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage.

Leadership Competencies:

• Strategic Insight
• Managing Risk

Core Competencies:

• Building Relationship
• Foster Accountability Culture

Functional Competencies:

• Job Knowledge Sharing
• Continuous Improvement Orientation
• Trouble shooting
• Task Focused.

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump-sum of US $ 75,024.13  (P1 Step 5) inclusive of all allowances for internationally recruited staff, and US$  56,563.87 inclusive of all allowances for locally recruited staff of the African Union Commission.

Application Closing Date
28th February, 2025, 11h59 p.m. EAT.