Procurement & Finance Interns at eHealth Systems Africa (10 Openings)

eHealth Africa designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings and uses data to drive decision-making by local governments and partner agencies to get optimum results.

We are recruiting to fill the position below:

Job Title: Procurement & Finance Intern

Locations: Abuja, Bauchi, Borno, Kaduna, Kano, Katsina, Kebbi, Niger, Sokoto, Yobe, and Zamfara EOCs
Job type: Internship (Contract)

Position Summary

• The Procurement and Finance Intern will support the procurement and finance teams in ensuring the efficient acquisition of goods and services and maintaining financial accuracy and transparency.
• The role is ideal for a detail-oriented individual eager to gain hands-on experience in procurement and finance processes within an NGO environment.

Key Responsibilities
Procurement Support:
Vendor Management:

• Assist in sourcing and pre-qualifying vendors for goods and services in the assigned state.
• Maintain an up-to-date database of prequalified  vendors, including contact information, pricing, and service agreements.

Purchase Requests & Orders:

• Support purchase requests, ensuring compliance with the organization’s processes and policies.
• Track purchase requests, ensuring timely delivery of requested items by vendors..

Logistics & Delivery:

• Ensure items delivered by vendors are in accordance to purchase order - specification and in the right conditions. 

Record-Keeping:

• Maintain proper records of all contracts, delivery notes and invoices (receipts). Ensure accurate documentation of procurement activities for audits and reporting.

Finance Support:
Invoice Management:

• Review vendor invoices for accuracy, matching them with purchase orders and delivery notes.
• Assist in communicating with the finance team for processing payments in line with the organization’s financial procedures.

Expense Tracking:

• Record and track project-related expenses to ensure alignment with budget allocations.
• Support the preparation of monthly expense reports for donors and internal stakeholders.

Audit Preparation:

• Assist in preparing financial documentation for audits, ensuring proper filing and compliance.
• Identify and address discrepancies in financial records.

Budget Support:

• Collaborate with the finance team to monitor project budgets and flag potential overruns.
• Assist in developing procurement budgets for upcoming activities and projects.

General Duties:

• Support cross-functional collaboration between procurement and finance teams.
• Participate in training sessions to enhance knowledge of procurement and finance best practices.
• Perform other tasks as assigned by supervisors to support department goals.

Qualifications and Skills
Education:

• Degree in Business Administration, Finance, Supply Chain Management, Public Administration, Economics, or related field.
• NYSC completion or exemption certificate

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
• Familiarity with procurement software, accounting tools, or ERP systems is an advantage.

Competencies:

• Strong analytical and organizational skills.
• Excellent verbal and written communication skills.
• Detail-oriented with the ability to multitask and meet deadlines.
• Strong ethical standards and commitment to confidentiality.

Experience:

• Previous internship or volunteering experience in Procurement, Finance, or Project Management is a plus.

Benefits of the Role

• Hands-on experience in procurement and financial operations in an NGO.
• Exposure to project-based procurement and financial management processes.
• Opportunity to develop skills in compliance, reporting, and donor management.
• Networking opportunities with professionals in the nonprofit sector.

Application Closing Date
Not Specified.