HR & Administrative Manager (Female) at a Procurement Company - HR-Aid Consults

HR-Aid Consults - Our client, a Procurement company located in Victoria Island, Lagos is recruiting to fill the position below:

Job Title: HR & Administrative Manager (Female)

Location: Victoria Island, Lagos
Employment Type: Full-time

Responsibilities

• Manage and run the office in the absence of the MD.
• Hire & manage staff.
• Handle meetings with clients and represent the MD when required.
• Create and implement effective onboarding plans.
• Coordinate with training centres for employee development and follow up until receiving training certificates.
• Review the employment and working conditions to ensure legal compliance.
• Track staffing requirements and oversee the hiring of new employees as needed.
• Coordinate general leave administration; this includes maintaining an annual leave calendar for leave projections, outstanding leave days, payment of leave allowances.
• Maintain and update all staff personnel files; using appropriate checklist to ensure complete documentation.
• Take the lead on performance management process with collation of mid-year and end of year review documentations as well as draft confirmation letters for staff who are due.
• Provide advice to management on employee relations issues including maintaining payment schedules and issuing memos to accounts for payment/due dates for Pension, Health Insurance, and other statutory deductions.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation.
• Maintain and update all staff personnel files; using appropriate checklist to ensure complete documentation.
• Ensure regular update of the HR database with information on personnel records, bio data, salaries, or promotion as well as resignations.

Requirements

• B.Sc Degree in Human Resources Management / Industrial Relations & Personnel Management.
• Master’s degree in business administration is an added advantage.
• CIPM certification is a key requirement.
• Minimum of 6 years relevant experience, 2 of which should be an administrative role.
• Experience in the real estate industry is an added advantage.
• The ideal candidate should be 30 years old and above.
• Astute business acumen.
• Ability to create and work with a budget.
• Entrepreneurial and commercial thinking
• Ability to create and interpret financial information.
• Excellent people management skills.
• Business process optimization skills
• Excellent leadership skills
• Strong written and oral communication.
• Organization and attention to detail.
• Analytical and problem-solving skills.
• Time management.
• Ability to navigate stressful situations.
• Must demonstrate a high level of confidentiality, tact, discretion, initiative, and sound judgement.
• Ability to cope with pressures and setbacks.
• Ability to deliver results and meet expectations.
• Must demonstrate the confidence and ability to relate with stakeholders (clients, vendors, suppliers etc.) in an assertive and professional way.
• Must have the ability to manage the flow of people and business, liaise and consult with internal and external stakeholders for maximum efficiency.

Salary
N350,000 monthly.

Application Closing Date
11th February, 2025.