Administrative Assistant, School of Engineering at the American University of Nigeria (AUN)

The American University of Nigeria was founded in response to the need for a world-class university in sub-Saharan Africa. The University’s mission is to provide quality education to Nigeria and Africa’s future leaders in order to equip them with the skills needed to solve development issues on the continent, and give them the knowledge needed to create solutions that will benefit their community, their country and, ultimately, the world.

We are recruiting to fill the position below:

Job Title: Administrative Assistant, School of Engineering

Location: Yola, Adamawa
Employment Type: Full-time
Department: School of Engineering

Summary of Position

• The Administrative Assistant, School of Engineering is to contribute to the efficient day-to-day operations of the School of Engineering by providing administrative and clerical services in an effective and efficient manner. 
• The position shall maintain confidential records, files , comprehensive records on budget expenditures for the Dean; assist in the timely, accurate preparation and distribution of meetings agendas and special events. 
• The position is also expected to handle a variety of projects and tasks simultaneously, organize special events as required by the Dean and attend meetings, as assigned, to record minutes.

Detailed Listing of Responsibilities

• Support department chairs with administration of programs in line with school policies.
• Track and maintain data on department programs, faculty and students.
• Analyze data on programs for key decisions.
• Performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation in the office of the School of Engineering.
• Maintains confidentiality, tact and respect for all contacts
• Prepares, gathers, and relays confidential information and material on a regular basis.
• Attends meetings, as assigned, to record minutes.
• Helps to organize and implement the Dean’s services for visitors and guests;
• Answers general phone inquiries in a professional and courteous manner
• Directs phone inquiries to the appropriate staff member
• Replies to general information requests with the accurate information
• Greets visitors to the University in a professional and friendly manner
• Uses computer word processing, spreadsheet, and database software Prepares and sends outgoing, mail, and packages on a timely basis
• Forwards incoming general e-mails to the appropriate staff member
• Data entry and upkeeps of the dept.'s databases, ensuring a high level of accuracy
• Perform other related duties as assigned from the Dean’s office to ensure effectiveness and efficiency in running of departments.

Requirements for the position

• A Bachelor’s Degree in Business Administration or any related field or excellent experience in a similar position.
• Minimum of three (3) years post NYSC experience working in the same or similar position.
• Excellent oral and written English communication skills.
• Proficiency in use of data and information management software as in MS Office Suite & Google Apps.
• Work cooperatively and effectively with others to set goals.
• Ability to undertake self-directed tasks when necessary.
• Excellent time management skills;
• Attention to detail;
• Capacity to prioritize by assessing situations to determine urgency;
• Ability to develop a work schedule, set goals, creates / implements actions plans and monitor progress towards goals;
• Ability to make clear, timely decisions.

Other requirements, abilities for the position:

• Ability to develop a work schedule, set goals, creates / implements actions plan and monitor progress towards goals.
• Knowledge of standard office policies and procedures.
• Skill in developing and maintaining effective working relationships.
• Skill in typing/word processing and use of personal computer/software.
• Ability to maintain a high level of accuracy confidentiality.

Description of Benefits

• Salary and benefits are commensurate with experience and job classification as approved by the University.

Application Closing Date
12th February, 2025.