Operation Assistant (Short Term Staff) at the African Development Bank Group (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Operation Assistant (Short Term Staff)

Position Number: 50097178
Location: Kigali, Rwanda
Position Grade: GS7

Key Functions
Under the supervision of the Country Manager, the Operation Assistant will perform the following:

•  Provide analytical support for the development of the Bank's institutional and strategic reports.
• Participate in the review and update of the Bank's operational guidelines and manuals.
• Produce key operational reports and prepare monitoring reports to track progress and identify trends.
• Create visually appealing graphs, charts, and dashboards using various BI tools and MS Office to effectively communicate data insights.
• Develop presentations for Management to convey complex information in a clear and concise manner.
• Present data in a way that is easily interpretable to support informed decision-making

Portfolio Management:

• Portfolio Performance Analysis: Conduct and analyze portfolio data to identify trends and patterns
• Project Support: Support Task Managers in drafting supervision reports and briefs.
• Project Appraisal and Review: Participate in project preparation, appraisal, and mid-term review missions.
• Operational Support: Provide operational support to Task Managers and assist the team in project programming.
• IT Support: Coordinate matters related to SAP, BPPS, and other information technology aspects with Bank Applications.
• Project Monitoring and Tracking: Monitor project implementation and ensure regular updates on projects included in loan programs. This includes identifying and mitigating risks relating to a project (follow up on contingency plans for flagged projects).
• Database Management: Establish and maintain a database to track disbursements, ongoing projects, aged projects, problem projects, and potential problem projects.

Project Data Management & Databases:

• Data Collection and Analysis: Collect and analyze data from internal and external databases.
• Database Maintenance: Update and maintain relevant databases.
• Data Systems Development: Develop and implement databases, data collection systems, data analytics, and other strategies to optimize statistical efficiency and quality.  
• Data Acquisition: Acquire data from primary or secondary data sources and maintain databases/data systems.
• Data Validation: Ensure data completeness and accuracy by validating data inputs.
• Stakeholder Engagement: Work with stakeholders to understand their data needs.
• Data-Driven Insights: Provide recommendations based on data insights.
• Project Coordination: Liaise with Task Managers on follow-up activities from meetings and workshops.

Work Program Monitoring Support & Transactions support

• Operational Planning: Assist in preparing the annual working calendar and quarterly mission program.
• Reporting: Coordinate the preparation of monthly and quarterly reports, including Key Performance Indicators reports, to be submitted to the Programming and Budget departments.
• Stakeholder Management: Support the Country Program Officer (CPO) and Task Managers with relevant data or reports related to project stakeholders/ecosystem, such as disbursements and procurement.

Competencies (skills, experience and knowledge):

• Hold a minimum of a Bachelor’s degree or its equivalent in business administration, management, economics or related field.  
• At least five (5) years of relevant practical administration and data management experience, with progressively higher responsibilities in an international organization
• Excellent written and verbal communication skills in English and/or French, with a good working knowledge of the other language.
• Excellent organizational and interpersonal skills.
• Proven high-level initiative, enthusiasm and team spirit.
• Knowledge of the Bank’s standard software and systems such (Regional Dashboard, MARS, BPPS, DARM, SANKOFA); knowledge of SAP will be an asset
• Sound knowledge of typing and word processing is highly desirable

Behavioural Competencies:

• Ability to work under pressure and to deliver timely quality services
• Ability to work independently with little supervision as well as part of a multicultural team
• Ability to develop strong working relationships with colleagues and contribute to the creation of a positive team environment.

Application Closing Date
28th February, 2025.