Team Assistant, SNSO - Short Term Staff (STS) at the African Development Bank Group (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Team Assistant, SNSO - Short Term Staff (STS)

Position Number: 50087280
Location: Abidjan, Côte d'Ivoire
Position Grade: GS5/GS6/GS7

Key Functions
Under the Supervision of the Secretary to the Sanctions Office, the Team Assistant will perform the following:

• Providing secretarial services, participate in the preparation of documents, reports, letters;
• Managing, monitoring and archiving incoming and outgoing mails and documents;
• Assist with the management of Sanctions cases;
• Analyze data and documents to compile statistics, graphs and results to be used for the preparation of customized reports;
• Assist with the maintenance of SNSO’s internal and external web pages;
• Organizing the Sanctions Commissioner and Sanctions Secretary's missions and managing all travel and visas arrangements;
• Creating and monitoring expenditure as well as processing expenditure reports in SAP;
• Assisting the Secretary in the recruitment of consultants.  
• Schedule meetings for the Manager/Team, based on weekly schedules and agendas.
• Performing any other duties assigned by the line supervisor.

Competencies
(skills, experience and knowledge):

• A minimum of a Bachelor’s Degree in Business Management, Commerce, Administration, or a related discipline.
• At least 4/5 years of relevant and practical experience in administrative and secretarial roles within similar offices of international organizations, development banks, or comparable institutions.
• Ability to work under pressure and prioritize tasks in the dynamic environment of an international and multicultural setting.
• Capacity to work and collaborate effectively with individuals from diverse backgrounds.
• Proficiency in the use of standard office equipment (computer, scanner, photocopier, etc.).
• Demonstrable commitment to delivering excellent customer service, particularly in reception and administrative tasks.
• Ability to communicate effectively (both orally and in writing) in English and/or French, with a good working knowledge of the other language.
• Competence in the use of the Bank’s standard software applications (Word, Excel, PowerPoint). Knowledge of SAP is highly desirable.
• Integrity, discretion and ability to keep and protect confidential information are highly required.

Application Closing Date
21st February, 2025.