Accounts and Administrative Officer at HRD Solutions

At HRD Solutions, we provide performance focused support to businesses in the areas of business strategy, organizational design and Human Resource Consulting.

We are recruiting to fill the position below:

Job Title: Accounts and Administrative Officer

Location: Lagos
Employment Type: Full-time

Purpose

• As Accounts Officer: Responsible for maintaining NLP’s financial and accounting records. Responsible for contributing to NLP’s financial planning and management. As Admin Officer: Responsible for smooth and efficient operation of office facilities, equipment and vehicles.

Key Roles and Responsibilities
Accounts:

• Input of sales and purchases invoices, cross checking on billing
• Prepare aging report for accounts receivable
• Monthly reconciliation of accounts receivable and payable
• Issue cheques and official receipts
• Maintenance of accounts of expenditure and preparation of monthly expenditure statement.
• Maintenance of accounts: Cash Book, Cheque Books, etc.
• Assist with preparation of the budget
• Implement financial policies and procedures
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments and prepare and reconcile bank statements
• Prepare invoices
• Ensure transactions are properly recorded and data is entered into the system
• Prepare income statements and balance sheets
• Prepare monthly financial statements
• Prepare quarterly reports and report on variances
• Assist with the annual audit
• Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
• Maintain financial files and records

Admin:

• Monitor and manage administrative budget
• Oversee the maintenance of office facilities and equipment, liasing with all staff/departments and service providers as necessary
• Manage office utilities, particularly power (NEPA and generator) and water
• Manage procurement, stocking and disbursement of office supplies, including diesel
• Manage company vehicles, including all papers (registration, insurance etc.),
• implementation of company’s vehicle policy, maintenance of vehicles, and daily movements of bus and motorcycle (with Logistics Officer)
• Liase with vendors, building management/owners, security personnel, local government authorities and other service providers as necessary
• Manage administrative assistant, driver, dispatch rider, security guards, liaising with Logistics Officers as applicable
• Related duties as required

Key Performance Indicators

• Accurate data entry and processing
• Accuracy of financial records
• Timely preparation of monthly reports
• Monitoring of expenditure and cash flow
• Smooth and efficient operation of the office and company vehicles

Experience and Qualifications

• A good Degree in Accounting, Accountancy or related fields
• 2 years experience in publishing

Required Skills and Competencies:

• Excellent communication skills and ability to liaise with internal and external customers.
• Keen eye for detail and the ability to prioritize
• Excellent PC Skills - proficient in Excel.
• Should be confident, proactive with high levels of self motivation
• Problem solving experience
• Personal qualities of integrity, credibility, and commitment
• Ability to work independently
• The ability to work in a publishing environment with an appreciation of the working practices, personality characteristics and culture in such an organization.

Salary
N225,000 monthly.

Application Closing Date
24th February, 2025.