Document Control Officer at Jamub Group of Companies

Jamub Group is a conglomerate of different companies duly registered in line with relevant laws of the Federal Republic of Nigeria, the attribute of which makes us a non-cyclical organisation. Established to deliver solutions in the various areas of our business interests, our delivery model spans Business to Business (B2B), Business to Government (B2G) and Business to Consumer (B2C) in the economic value chain with a range of products and services which cut across the industries.

We are recruiting to fill the position below:

Job Title: Document Control Officer

Location: Abuja (FCT)

Job Summary

• The Document Control Officer is responsible for managing and maintaining all project documentation, ensuring compliance with organizational and industry standards.
• This role is crucial in facilitating effective communication, safeguarding document integrity, and supporting construction and oil & gas operations.

Key Responsibilities

• Responsible for project documentation and control in accordance with the document control requirements.
• Ensure all documentation complies with company and industry standards, including ISO, regulatory, and contractual requirements.
• Supporting and maintaining data management and data processing.
• Manage document filing and retrieval system for reports, correspondence, logs, maps, and figures.
• Generate an electronic weekly MDR (Master Deliverable Register) and weekly outstanding user to-do-list record for information to all personnel.
• Performs electronic file backup monthly (backup in project server).
• Handling Construction and QA/QC transmittal for incoming and outgoing, such as JMS (Job Method Statement), JHA (Job Hazard Analysis), FCS (Field Change Sheet), Request for Inspection (RFI), Non-Conformance Report (NCR), etc.
• Record and administer technical drawings NCR/SN, inspection records, specifications progress, vendor documents, final documentations, procedures, etc. Organize, store, and manage project documents (e.g., drawings, contracts, reports, permits).
• Maintain accurate records of document flow and retrieval.
• Ensure the proper versioning and approval of documents.
• Provide advisory/training to Project team if any difficulty in using EDMS.
• Perform regular audits to ensure document accuracy and completeness.
• Act as a liaison between departments to facilitate the exchange of information and documentation.
• Support project teams by providing quick access to required documents.
• Monitor deadlines for document submission, approvals, and reviews.
• Generate regular reports on document status and compliance.
• Use document control software and tools for efficient storage and retrieval.
• Train team members on document control systems and best practices.
• protect sensitive information by enforcing strict access controls.
• Ensure backup and disaster recovery processes are in place for critical documentation.

Qualifications and Skills

• Education: Bachelor’s Degree in Business Administration, Construction Management, or a related field.

Experience:

• 6+ years in document control, preferably in the construction or oil & gas sector.
• Familiarity with industry standards and regulatory requirements.

Technical Skills:

• Proficiency in document control software (e.g., Aconex, SharePoint, Procore).
• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint).

Application Closing Date
25th February, 2025.