Proposal / Tender Manager at Karsto Global Resources Limited

Karsto Global Resources Limited is a wholly owned indigenous Oil and Gas Company located in Port Harcourt and established with a view to rendering quality onshore/offshore services in the West African sub region.

We are recruiting to fill the position below:

Job Title: Proposal / Tender Manager

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Description

• We are seeking a highly qualified Proposal and Tender Manager to join our team. 
• As a Proposal Manager, you will play a crucial role in the sales process; ensuring that proposals are compelling, and aligned with both the client’s needs and the company’s offerings.

Main Responsibilities:

• Prepares, negotiates and reviews contract terms with internal and external clients/partners.
• Ensures contracts are in compliance with applicable laws and regulations.
• Develops and drafts business proposals for strategic partnerships and similar deals.
• Assures all necessary clauses and details are included in contracts.
• Remains up-to-date with legislative changes that could affect current and future contracts.
• Maintains an organized system of physical and digital records.
• Develops Proposal Plan and reviews Enquiry Summary where necessary and required.
• Organizes and holds bid kick-off meeting.
• Advises management on proposal matters.
• Manages the interfaces with Partners and Client.
• Analyzes/explains requirements, terms and conditions of Contract to managers and interested parties.
• Assists in bid vendors list definition.
• Approves the cost estimate of materials.
• Prepares the bidding documents for Contractor/subcontract RFQs; Identifies the pre-bid agreements to be completed, if necessary.
• Endorses the project organization, overall project schedule, overall execution plan, overall resources plan developed by the Project team.
• Integrates proposal packages prepared by the individual Operating Companies and Proposal Partners (if any) and reconciles possible discrepancies.
• Manages proposal timelines, ensuring timely completion and submission to the proposal to the Client.
• Coordinates with subject matter experts across departments for proposal content.
• Liaises with and supports the Project Manager to ensure the project is executed safely and properly.
• Supports negotiations of claims, manages contractual changes and resolves disputes or conflict resolution with Contractors.
• Maintains and updates a Content Management System for proposal documentation.
• Manages proposal timelines and coordinates proposal governance and sign-off.
• Coordinates and reviews/edits proposal input from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery.
• Documents template management in line with company branding.
• Ensures timely delivery of compliant, professionally produced proposals within customer-defined timeframes.
• Any other relevant duties as may be assigned from time to time.

Qualifications / Requirements

• Bachelor's Degree in Engineering, Business Administration or a related field. 
• 3 - 5 years of experience in Sales, Marketing or related role, in the oil and gas sector.
• Good knowledge of contract law and legal requirements involved with contracts.
• Has strong negotiation and mediation skills.
• Experience with sales tools and software.
• Strong communication and leadership skills.
• Strong attention to detail and project management skills.
• Subject Matter Expertise in proposal and RFP best practices.
• Exceptional written and verbal communication skills.
• Should reside in Port Harcourt or willing to relocate.

Skills and Competencies:

• Knowledge management, proposal project management and data analytics.
• Ability to facilitate collaboration, encourage creative problem solving and navigate conflict.
• Attention to details.
• Organization, Flexibility and adaptability.
• Creative and innovative Exceptional interpersonal and customer service skills.
• Strong analytical abilities.
• Proficiency in MS Office (Word/Excel/PowerPoint/Outlook/Projects).
• Self-starter and a team player who is target and result-driven.
• Strong time management/prioritization skills.

Application Closing Date
28th February, 2025.

How to Apply
Interested and qualified candidates should send their CV to: ofixrecruit@gmail.com using the Job Title as the subject of the mail.