Administrative Specialist / Manager at IT Horizons Group

IT Horizons Limited is a company with diverse talents and skills on existing, recent and upcoming technologies worldwide. We are a team of young, vibrant, ambitious but experienced professionals who deal with everything relating to technologies especially information communication technologies (ICT). In addition, we have the ability to update with latest trends and requirements of our esteemed clients. Our company established in 2010, had been driven by innovations and excellence, and with its rapid rate of success and customers’ requirements, we were fully incorporated into a private limited company in 2012 with the aim of helping organizations in achieving their goals by providing optimum technological solutions while reducing total cost of ownerships.

We are recruiting to fill the position below:

Job Title: Administrative Specialist / Manager

Location: Gbagada Phase II, Lagos
Employment Type: Full-time

Job Summary

• The Administrative Manager is responsible for supervising and managing facility operations. Also responsible for making sure an office operates smoothly and efficiently. 
• Organizational and communication skills are essential in an office also be required to create reports and memos, organize events, and serve as assistants to managers and senior-level officers. 
• Also, help ensure effective day-to-day operations. Location Lagos Organisational relationships Reports to Direct reports Internal External Relationship.

Job Responsibilities

• General maintenance of all company facility to ensure cleanliness and compliance with health & safety requirements.
• Procurement and management of stationeries and sundry materials when required.
• Arrange and issue ID cards and complementary cards to new employees; and ensure recovery of same on disengagement of employees.
• Stock taking and store maintenance.
• Planning of special events and function with other department.
• Responsible for filing documents in line with the Company’s ISO standard.
• Processing of all admin request from staff
• Interface with suppliers/contractors by aiding in the preparing for payment for all purchases.
• Ensure prompt attendance to staff logistics request in compliance with the department’s standard operating procedures
• Request and Negotiate for diesel price and supply.
• Renew all company subscriptions (DSTV, PHCN bills, LAWMA, Water bills, LASAA, etc.).
• Presentation of departmental objectives.
• Initiation of Payments
• Perform other related duties as they may be assigned by line managers from time to time
• Perform other duties that may be assigned by the organization.
• Prepare monthly and annual department budget, and follow up for approval
• Track all department expenses, compare with budgeted expenditures, and report variances for Managementaction.
• Ensure there are at least 3 vendors for all outsourced service. 
• Always ensure security and safety of company properties.

Requirements

• Candidates should possess Bachelor's Degrees with 5 - 6 years relevant work experience.

Application Closing Date
28th March, 2025.