Inventory Officer (Female Only) at People Apex Solution

People Apex Solution is a forward-thinking Human Resources firm established in August 2024, driven by the passion and vision of its founder, Lilian Offer Nosakhare. With a core mission to provide personalized and impactful HR solutions, People Apex Solution is committed to empowering organizations and their people to thrive in today’s dynamic business environment. We specialize in offering a broad range of HR services designed to streamline people management, enhance workplace culture, and optimize talent performance.

Our approach at People Apex Solution is built on the belief that people are the most valuable asset of any organization. We go beyond traditional HR practices by providing tailor-made strategies that align with each client’s unique goals and challenges. Our services span across recruitment and talent acquisition, workforce planning, outsourcing, and compliance support, all of which are crafted to foster a sustainable and productive workplace.

We are recruiting to fill the position below:

Job Title: Inventory Officer (Female Only)

Location: Abijo GRA, Ibeju-Lekki - Lagos
Employment Type: Full-time

Job Summary

• The Inventory Officer is responsible for managing and overseeing the hotel’s inventory control processes, ensuring accurate tracking, storage, and distribution of all inventory items. 
• This role plays a critical part in maintaining optimal stock levels, minimizing waste, and supporting the hotel’s operational efficiency. 
• The Inventory Officer will work closely with procurement, kitchen, housekeeping, and other departments to ensure seamless inventory management and compliance with hotel policies and procedures.

Key Responsibilities
Inventory Management:

• Maintain accurate records of all inventory items, including food and beverage, linens, cleaning supplies, guest amenities, and other operational supplies.
• Conduct regular physical stock counts and reconcile them with system records to identify and resolve discrepancies.
• Monitor stock levels and reorder points to ensure adequate supply while avoiding overstocking or stockouts.
• Implement and maintain an efficient inventory tracking system using hotel management software or other tools.
• Ensure proper storage and organization of inventory items to prevent damage, spoilage, or theft.

Procurement Support:

• Collaborate with the procurement team to place orders for inventory items based on usage trends and departmental needs.
• Verify the quality and quantity of received goods against purchase orders and invoices.
• Report any discrepancies, damages, or quality issues to the relevant departments and suppliers.

Cost Control and Reporting:

• Analyze inventory data to identify trends, minimize waste, and optimize stock levels.
• Prepare and submit regular inventory reports to management, highlighting key metrics such as stock turnover, shrinkage, and cost savings.
• Assist in budget preparation by providing accurate inventory-related data and forecasts.

Compliance and Documentation:

• Ensure compliance with hotel policies, health and safety regulations, and industry standards for inventory management.
• Maintain proper documentation for all inventory transactions, including receipts, issues, and transfers.
• Conduct periodic audits to ensure accuracy and accountability in inventory records.

Team Collaboration:

• Work closely with department heads to understand their inventory needs and provide timely support.
• Train and guide staff on proper inventory handling and recording procedures.
• Address and resolve inventory-related issues or queries from other departments.

Key Performance Indicators (KPIs)

• Accuracy of inventory records (target: 98% or higher).
• Reduction in inventory shrinkage and waste.
• Timeliness of inventory reporting and reconciliation.
• Cost savings achieved through efficient inventory management.
• Compliance with health, safety, and hotel policies.

Qualifications and Skills
Education:

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field.
• Relevant certifications in inventory management or supply chain are a plus.

Experience:

• Minimum of 2-3 years of experience in inventory management, preferably in the hospitality or hotel industry.
• Familiarity with inventory management software and systems (e.g., Opera, Micros, or similar).

Skills and Competencies:

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in data analysis and reporting.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving and decision-making abilities.
• Knowledge of health and safety regulations related to inventory storage and handling.

Working Conditions:

• The role may require standing for extended periods and lifting heavy items.
• Flexibility to work during weekends, holidays, or extended hours as needed.
• Work is primarily conducted in storage areas, offices, and occasionally in other hotel departments.

Salary
N150,000 per month.

Application Closing Date
15th March, 2025.