Logistics and Admin Officer at a Dynamic and Impact-Driven Organization

We are a dynamic and impact-driven organization committed to advancing gender equity, political inclusion, and governance reform. Our work focuses on designing and implementing high-impact interventions that promote access to resources, representation, and opportunities for women across various sectors.

As we continue to expand our reach and operational capacity, we are recruiting to fill the position below:

Job Title: Logistics and Admin Officer

Location: Lagos
Employment Type: Full-time
Reporting to: Operations Manager

Job Description

• We are seeking a highly organized and proactive Logistics and Admin Officer to ensure the seamless execution of logistics, procurement, travel, and administrative functions. 
• This role is critical to optimizing efficiency, coordination, and operational excellence across the organization.
• If you thrive in fast-paced environments, excel at multitasking, and are passionate about driving operational efficiency, we invite you to join our team and play a pivotal role in supporting our mission.

Job Summary

• The Logistics and Admin Officer plays a critical role in ensuring seamless operational efficiency by managing logistics, travel, procurement, and administrative functions. 
• This role requires a highly organized and proactive professional who can multitask, manage competing priorities, and work effectively in a fast-paced and dynamic environment. 
• The ideal candidate is detail-oriented, solution-driven, and capable of handling logistics and administrative responsibilities with precision and efficiency.

Key Responsibilities
Administrative & Office Management:

• Oversee local and international travel arrangements for staff, ensuring efficiency and cost-effectiveness.
• Coordinate transport logistics, material distribution, and general operational support.
• Assist in hiring and managing consulting firms/individuals, overseeing contract agreements and deliverables.
• Monitor and evaluate contractor/consultant performance, ensuring compliance with agreed terms and timely processing of payments.
• Support security management of office facilities and project assets, including oversight of security operations.
• Perform other administrative and operational duties as required by management.

Logistics & Travel Management:

• Lead the organization’s logistics operations, ensuring seamless coordination across functions.
• Manage service agreements with travel agents, logistics providers, and vendors to optimize service quality and cost-effectiveness.
• Ensure efficient and cost-effective travel arrangements for domestic and international trips, securing the most competitive fares.
• Oversee flight bookings, transport coordination, and travel compliance for employees and stakeholders.

Documentation & Reporting:

• Maintain shared electronic and manual records, ensuring accessibility to key logistics and administrative information.
• Oversee and update the fixed asset register, ensuring proper documentation and tracking of organizational assets.
• Manage inventory documentation, overseeing equipment movement and maintaining accurate records.
• Monitor procurement and logistics costs in collaboration with the finance team to ensure expenditures remain within budget.
• Prepare and submit procurement, administrative, and logistics reports to management as required.

Requirements & Qualifications

• Bachelor’s Degree in Business Administration, Logistics, Supply Chain Management, or a related field.
• 2 - 3 years experience in logistics, administration, or operations management, preferably in an NGO or project-based environment.
• Strong ability to handle multiple tasks, prioritize effectively, and thrive in a fast-paced work setting.
• Excellent organizational, coordination, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills, with the ability to engage effectively with vendors, service providers, and internal teams.
• Experience in managing logistics for multiple projects or large-scale events.
• Familiarity with donor-funded projects and reporting requirements is an advantage.
• Strong negotiation and vendor management skills.
• Ability to work in a dynamic, multicultural, and collaborative environment.

Salary
N350,000 - N400,000 monthly.

Application Closing Date
12th March, 2025.

Method of Application
Interested and qualified candidates should send their Application to: info@salveconsultinglimited.com using the job title as the subject of the mail.