Document Control Manager at Felton Energy Services Limited (FESL)

Felton Energy Services Limited (FESL) is a leading indigenous oil & gas procurement, operations, and maintenance company in Nigeria. We are committed to delivering innovative and sustainable solutions that drive operational excellence in the oil and gas industry. With a skilled workforce and cutting-edge technology, we consistently exceed client expectations across various projects.

We are recruiting to fill the position below:

Job Title: Document Control Manager

Location: Trans Amadi, Port Harcourt - Rivers
Reports to: Operations Director

Job Scope

• The Document Control Manager is responsible for overseeing and managing all company documentation, ensuring compliance with regulatory and industry standards. 
• The role involves maintaining and streamlining document control processes for tenders, contracts, regulatory submissions, and internal records. 
• The ideal candidate will manage documentation on platforms such as NipeX, NAPIMS, ARIBA, NUPRC, NMPDRA, NOGIC, NCEC, BPP, Duns & Bradstreet, Supphi, and other regulatory portals while ensuring seamless information flow between departments and stakeholders.

Key Responsibilities
Document Control & Management:

• Establish and maintain an efficient document control system to track, manage, and store all company documents, including tenders, contracts, regulatory submissions, and compliance records.
• Ensure proper classification, indexing, and secure storage of all company documentation for easy retrieval.
• Implement document retention policies and ensure compliance with industry regulations.

Tender & Regulatory Compliance:

• Oversee the preparation, review, and submission of tender documents, ensuring adherence to client and regulatory requirements.
• Maintain up-to-date records of statutory and regulatory documents, including DPR permits, tax clearance certificates, insurance documents, and company certifications.
• Ensure compliance with industry regulations and manage renewals on platforms such as NipeX, NAPIMS, and other relevant portals.
• Monitor and update management on changing tender and compliance requirements within the oil and gas sector.

Stakeholder Communication & Coordination:

• Serve as the primary contact for internal teams, clients, and regulatory bodies regarding documentation and compliance-related matters.
• Work closely with procurement, legal, operations, and finance teams to ensure seamless coordination of document-related activities.
• Address and resolve documentation queries from stakeholders and regulatory agencies.

Process Optimization & Quality Assurance:

• Develop and enforce standardized documentation procedures to enhance efficiency and accuracy.
• Conduct periodic audits and reviews of documentation to ensure completeness, correctness, and compliance with company policies and industry standards.
• Train relevant staff on document control best practices and ensure proper implementation across departments.

Required Qualifications

• Bachelor's Degree in Business Administration, Engineering, Supply Chain Management, or a related field.
• Certifications in document control or records management will be an added advantage.

Required Experience:

• Minimum of 5 to 7 years of experience in document control, tender management, or compliance roles, preferably in the oil and gas industry.

Desired Skills & Competencies:

• Excellent attention to detail and accuracy in document management.
• In-depth knowledge of regulatory requirements in the oil and gas sector.
• Proficiency in NipeX, NAPIMS, ARIBA, NUPRC, NMPDRA, NOGIC, NCEC, BPP, Duns & Bradstreet, Supphi and other industry-related portals.
• Strong communication and interpersonal skills for stakeholder engagement.
• Organizational, multitasking, ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Analytical thinking and problem-solving skills.

Salary
N400,000 - N450,000 / Month.

Application Closing Date
Not Specified.