Personal Assistant to Chief Operating Officer (COO) at Vertex Realty Solutions Limited

Vertex Realty Solutions Limited (Vertex), evolved from Beulah Properties Limited, a company which was solely into building and construction. This transition was to enable it provide a bouquet of added real estate products and services beyond residential and commercial developments, to meet the demands and tastes of its sophisticated customer base.

Vertex is owned by a group of experienced Nigerian professionals with over fifteen years of relevant industry experience, with core focus on the provision of rewarding real estate solutions to its discerning clientele.

Constantly driven by its core values of Integrity, passion, quality, efficiency and service excellence, on every project it undertakes, Vertex is able to achieve contemporary and exclusive real estate solutions to the delight of its esteemed stakeholders.

We are recruiting to fill the position below:

Job Title: Personal Assistant to Chief Operating Officer (COO)

Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Summary

• We are seeking a highly organized, proactive, and discreet individual to serve as a Personal Assistant to our Chief Operating Officer (COO). 
• The ideal candidate will provide comprehensive support to the COO in both professional and personal capacities, ensuring seamless coordination of tasks, efficient time management, and safe transportation.

Responsibilities
Personal Assistance:

• Manage the COO's schedule, appointments, and meetings, ensuring effective time utilization and timely reminders
• Prioritize and coordinate incoming requests, emails, and messages, responding on the COO's behalf when necessary
• Assist with document preparation, presentation creation, and other administrative tasks as required
• Conduct research, gather information, and create briefs on various topics to support the COO's decision-making process
• Handle personal errands and tasks as assigned, maintaining the COO's personal life with the utmost confidentiality.

Communication and Liaison:

• Act as a liaison between the COO and internal departments, external partners, clients, and other stakeholders
• Manage phone calls, messages, and correspondence, directing them appropriately and relaying messages accurately
• Cultivate positive working relationships with individuals at all levels, representing the COO in a professional and courteous manner.

Event Coordination:

• Assist in organizing and coordinating meetings, conferences, and events, including logistics, scheduling, and material preparation.
• Support the COO in hosting guests and clients, ensuring their comfort and needs are met during visits.

Confidentiality and Discretion:

• Handle sensitive information with the highest level of confidentiality and discretion
• Uphold a professional and ethical standard in all interactions and communications.

Requirements

• Interested candidates should possess a Bachelor`s Degree with 2-4 years work experience.
• Proven experience as a personal assistant or executive assistant, ideally within a corporate environment
• Valid driver's license with an excellent driving record and demonstrated experience in professional driving
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively
• Excellent verbal and written communication skills, including strong interpersonal abilities
• Proficiency in using productivity tools such as Microsoft Office Suite or equivalent
• Discretion and professionalism when handling confidential information
• Familiarity with the local area and traffic patterns to ensure efficient transportation
• Flexibility to work outside regular business hours when needed
• A proactive and adaptable approach to problem-solving.

Salary
N150,000 - N170,000 monthly.

Application Closing Date
20th March, 2025.