NSML Executive Assistant to MD at NLNG Ship Management Limited (NSML)

NLNG Ship Management Limited (NSML) was incorporated as a private limited liability company on 9th October 2008 as a subsidiary of Nigeria LNG Limited. The company provides a wide range of shipping services covering training, manning, fleet management, terminal management services and consultancy services

We are recruiting talented individuals to join our team in the capacity below:

Job Title: NSML Executive Assistant to MD

REF: NSH/CE/2023/07/001
Location: Port Harcourt, Rivers
Job Grade: Officer

The Job
The Appointee will be required to:

• To provide executive, administrative and developmental support to the Managing Director/CEO (NS) and the Senior Leadership Team (SLT) to create and drive the implementation of an integrated business vision and strategy across the entire NSML Business.

Duties
The duties will include, but are not limited to the following:

• Provides a wide variety of administrative support for the MD/CEO including managing an active calendar of appointments, composing and preparing correspondence, arranging detailed travel plans, itineraries, and agendas, and compiling documents for travel related meetings.
• Plans, coordinates, and ensures that the MD/CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” roles creating win-win situations for direct access to the CEO’s time.
• Manage/administer the MD/CEO’s communication space both internally and externally including communications with NSML staff, shareholders, Board Secretariat etc. ensuring alignment and focus on increasing engagement within the NSML work environment.
• Support the MD/CEO through providing advice, feedback and information, review of monthly operations from all departments, matching performance with plan and highlight performance variance that has wide impact or long-range effect on the operations and profitability of the company.
• Monitor and prepare progress reports on key activities for the MD/CEO. This includes analysis of data, develop and review presentations and follow up with Departmental focal points.
• Maintain representation at special meetings and committees as directed.
• Coordinate the preparation and monitor the implementation of the MD/CEO’s Functional Plans, dashboards, People engagement plan and budgets in liaison with Finance team to ensure cost effectiveness and optimal spend.
• Follow and conduct research on current developments in the industry and prepare appropriate briefs with necessary updates and data tailored to aid the MD/CEO in making necessary decisions and improvements.
• Participates as an adjunct member of the SLT and ELT assisting in scheduling and coordinating the respective NMC, ELT, Town hall and Integration meetings coordinating the development of the agenda of the meetings, preparing the accounts of the meetings and following up on assigned action items and parties.
• Support specific projects on behalf of the MD/CEO as may be required. Act as focal person for liaising with project consultants, external and strategic partners and stakeholders on behalf of the MD/CEO as may be required.
• Support the Business Development and Corporate Planning activities including the development and maintenance of stakeholder engagement plans, business proposals and opportunity mapping and management.

The Person
The right candidate should:

• Be a current employee of an NLNG contractor with a valid NLNG Contractor ID Card
• Possess a University Degree in with a minimum of 2nd Class Lower (2.2) division.
• Membership of a professional body the Institute of Chartered Secretaries and Administrators of Nigeria or relevant body will be an added advantage.
• Possess a minimum of 5-7 years post-graduation experience in a similar or related role in NLNG or any reputable organization preferably in oil & gas and /or Maritime industry.
• Possess good communication, business & partnership development and stakeholder management.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Schedule and Power Point), Adobe Acrobat, and Social Media web platforms.
• Not be more than 40 years old as of 31st December 2024.

Application Closing Date
Not Specified.