Facilities Manager at CardinalStone Pensions Limited

CardinalStone Pensions Limited is a dynamic and growing Pension Fund Administrator. As a member of the CardinalStone Partners, the company is fully licensed by the Securities and Exchange Commission (SEC), Central Bank of Nigeria (CBN) and more recently Pension Commission (PENCOM). By leveraging the collective strength, expertise, and resources of the entire CardinalStone Group, CardinalStone Pensions is poised to deliver greater value and innovative pension solutions to our customers.

We are recruiting to fill the position below:

Job Title: Facilities Manager

Location: Lagos, Nigeria

Job Summary

• Managing office operations, maintaining office supplies and equipment and various administrative tasks that ensure the smooth day-to-day operations. 
• Ensuring a conducive and safe environment for staff members whilst also maintaining adequate management of the firm’s assets across its branch offices.

Responsibilities

• Manage office supplies and equipment, placing orders as necessary to ensure smooth operations.
• Maintain a clean, organized, and professional work environment at all times.
• Assist in the preparation of budgets and expense reports, ensuring accuracy and timeliness.
• Handle incoming and outgoing correspondence, including mail and packages, and attend to communications from branch offices.
• Ensure the security, maintenance, and servicing of work facilities to meet organizational and employee needs.
• Conduct routine daily inspections and communicate with decision-makers to ensure smooth facility operations.
• Maintain records and ensure the Planned Preventive Maintenance (PPM) schedule is executed accordingly.
• Develop and maintain relationships with vendors, negotiating contracts to ensure cost-effective service delivery.
• Supervise artisans (plumbers, electricians, carpenters, etc.) to ensure timely and cost-effective repairs for office buildings and equipment.
• Manage vendor contracts for services, including security, power, janitorial, landscaping, parking, procurement, and ensure adherence to agreed terms.
• Oversee outsourced service providers such as gardeners, cleaners, and security staff, ensuring compliance with service agreements.
• Supervise and manage payments to vendors, maintaining accurate records of all facility-related expenses.
• Ensure basic facilities, including water, power, and waste management, are well-maintained.
• Manage budgets, ensuring cost-effectiveness by comparing service costs and selecting the best options.
• Provide fleet management support for all company vehicles.
• Allocate and manage space within and between buildings, ensuring optimal utilization.
• Ensure facilities meet environmental, health, and security standards, advising on energy efficiency and cost-saving measures.
• Oversee the proper maintenance of the firm’s assets, including vehicles, properties, office appliances, and equipment.
• Coordinate and schedule repairs, installations, and maintenance work with vendors and internal staff as needed.
• Implement energy management practices, such as ensuring lights and equipment are turned off when not in use, and effectively utilizing inverters. ·

Qualifications

• Bachelor’s Degree (minimum of 2:1) in one or any of the these: Business Admin, Facility Management, or any other related field of study
• Relevant professional qualification will be an advantage.
• Well-versed in technical / engineering operations and facilities management best practices.
• Candidate must have minimum of 3 years’ experience in similar role

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: cplrecruitment@cardinalstone.com using the Job Title as the subject of the email.