HR Admin / Manager at Ivee Consulting Limited

Ivee Consulting provides expert solutions in manpower, event management, and real estate, driven by exceptional service and long-term partnerships.

We are recruiting to fill the position below:

Job Title: HR Admin / Manager 

Location: Ajao Estate, Lagos
Employment Type: Full-time

Job Summary

• We are seeking an experienced and skilled HR / Admin Manager to join our team.
• The successful candidate will be responsible for managing the day-to-day administrative and HR functions of the company, ensuring compliance with company policies and procedures, and providing support to emoloyees and the management team.

Key Responsibilities

• Policy Update and Implementation: Review, update, and implement company policies and procedures to ensure compliance with regulatory requirements and industry best practices.
• Payroll Administration: Manage the payroll process, including salary calculations, tax deductions, and benefits administration.
• Petty Cash Approvals: Approve and manage petty cash transactions, ensuring that all expenses are properly documented and accounted for.
• Staff Relations: Foster positive staff relations, address employee concerns, and provide guidance on company policies and procedures.
• Recruitment: Manage the recruitment process, including job postings, interviews, and onboarding of new employees.
• Office Maintenance: Ensure that the office is well-maintained, clean, and safe, and that all necessary supplies and equipment are available.
• Records Keeping and Filing: Maintain accurate and up-to-date records, including employee files, company documents, and regulatory records.
• Staff Certification: Coordinate staff training and certification programs to ensure that employees have the necessary skills and knowledge to perform their jobs effectively.
• Staff Engagement: Develop and implement programs to promote staff engagement, motivation, and retention.
• Compliance: Ensure that the company is in compliance with all relevant laws, regulations, and industry standards.

Detailed KPIs
Policy Update and Implementation:

• Review and update company policies and procedures within 6 months of appointment.
• Ensure that all employees are aware of and understand company policies and procedures.

Payroll Administration:

• Process payroll accurately and on time, with a minimum of 99% accuracy.
• Ensure that all payroll-related documents are properly maintained and filed.

Petty Cash Approvals:

• Approve and manage petty cash transactions within 24 hours of receipt.
• Ensure that all petty cash transactions are properly documented and accounted for.

Staff Relations:

• Respond to employee concerns and queries within 24 hours.
• Conduct regular staff meetings and surveys to gauge staff satisfaction and engagement.

Recruitment:

• Fill vacant positions within 8 weeks of job posting.
• Ensure that all new employees are properly onboarded and trained.

Office Maintenance:

• Ensure that the office is clean, safe, and well-maintained at all times.
• Conduct regular inspections to identify and address any maintenance issues.

Records Keeping and Filing:

• Maintain accurate and up-to-date records, with a minimum of 99% accuracy.
• Ensure that all records are properly filed and stored.

Staff Certification:

• Coordinate staff training and certification programs to ensure that employees have the necessary skills and knowledge to perform their jobs effectively.
• Ensure that all employees have the necessary certifications and training to comply with regulatory requirements.

Staff Engagement:

• Develop and implement programs to promote staff engagement, motivation, and retention.
• Conduct regular staff surveys to gauge staff satisfaction and engagement.

Compliance:

• Ensure that the company is in compliance with all relevant laws, regulations, and industry standards.
• Conduct regular audits and reviews to identify and address any compliance issues.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• At least 5 years of experience in HR and administration, preferably in the shipping industry.
• Professional certification in HR, such as SHRM-CP or HRCI-PHR.
• Strong knowledge of employment law, labor regulations, and industry standards.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office and HR software.

Salary
N600,000 Monthly.

Application Closing Date
7th April, 2025.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: consultingivee@gmail.com using the Job Title as the subject of the email.