Expedited SVN - Supply Chain Assistant at the International Organization for Migration (IOM)

The International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Expedited SVN - Supply Chain Assistant

Job Identification: 14261
Location: Maiduguri, Borno
Job Schedule: Full time
Job Shift: Day
Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4

Job Description

• Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

• The incumbent will be responsible for carrying out procurement and logistics functions in accordance with IOM's regulations, rules and procedures. 

Responsibilities

• Follow local procurement procedures and IOM’s procurement policy and other related regulations and procedures. 
• Provide support, advice, and assistance in procurement of goods/services for the Mission. 
• Undertake the day-to-day operation of the following services:
• Receive Purchase Request Form (PRF) and verify that all necessary information concerning specifications, justifications, WBS and expected delivery dates are correct
• Identify potential vendor and issues Request for Quotations (RFQ) 
• Assist with the evaluation and comparison of the quotations on Bid Analyses Sheet (BAS); and recommend to the relevant requester. Award orders to the selected vendors who can meet the specification at their best offer 
• Prepare Purchase Order (PO) inclusive necessary information on asset codes, specifications, quantity, prices, delivery dates, payments, and vendor contact details 
• Receive and inspect goods/services according to PO specifications and that all goods are in good condition; and assist onward delivery to destination as required 
• Ensure all related supporting document are complete and verified 
• Prepare Payment Request. Submit and follow up with finance 
• Obtain approvals as required by the matrix 
• Properly record and indicate the above process in PRISM as required 
• Make copies of procurement and logistics documents 
• Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery condition 
• Perform other related duties as may be required

Qualifications
Education:

• Bachelor’s Degree in Business Administration, Procurement and Logistics or a related field from an accredited academic institution with two years of relevant professional experience.

Experience:

• Minimum 2 years relevant experience in a similar position, with specific focus on logistics and procurement in medium-large scale complex emergencies and inventory stock / supply chain management.
• Comprehensive knowledge of the different elements of the supply chain in humanitarian context.
• Previous experience in conflict affected areas/natural disaster areas with limited infrastructure.

Skills:

• Ability to work under time constraints and deadlines in challenging settings.
• Ability to work in multicultural and multiethnic environments.
• Analytical, communication, interpersonal and advocacy skills.

Application Closing Date
7th April, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online