Expedited SVN - Warehouse Assistant (G-4) at the International Organization for Migration (IOM)

The International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Expedited SVN - Warehouse Assistant

Job Identification: 14295
Location: Maiduguri, Borno
Job Schedule: Full-time
Job Shift: Day
Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4

Context

• The incumbent will be responsible for carrying out warehouse functions in accordance with IOM’s regulations, rules and procedures. 

Responsibilities

• Responsible for receipt, storage, dispatch, accounting and reporting of all commodities received and stored in the warehouse.
• Assess availability of space and prepare stacking/storage plans prior to commodities arrivals.
• Verify all receipts are properly documented including damages and shortages.
• Verify accurate and complete accounting, reporting and internal control systems are functioning and report any non-compliance; maintain all relevant records. 
• Attend logistic sector meetings and update Procurement and Logistics Officer accordingly.
• Liaise with Procurement/Logistics/warehouse regarding reception of consignments, cargo shipments to the field. 
• Inform requesting units of cargo received and ensure that qualities are verified by the requesting unit before offloading goods in the warehouse.
• Verify the correct items and quantity are delivered in the warehouse
• Prepare Load Plans and packing list for further shipments.
• Ensure that stock cards are in place for all goods stored and that movement of stock is properly recorded in the stock cards.
• Ensure that all stock cards are recorded according to the projects and donors. 
• Record expiry date of items and mention on the stock cards and weekly report.
• Submit Warehouse stock report of Maiduguri and PiU warehouse on weekly basis to the relevant units.
• Issue waybill and any forms related to the in & out movement of the material/goods/spare parts from the warehouse. 
• Make sure to release the stock on FIFO basis (First in First Out). 
• Support the monitoring of casual laborers in the warehouse
• Prepare the monthly timesheets for casual laborers
• Ensure that any repair in the warehouse are done in a timely manner. 
• Liaise with the SSU for MOSS related needs at the warehouse.
• Any other duties within the incumbent’s capabilities that might be assigned.

Qualifications
Education:

• Secondary education and a certificate in Business Administration, Operations Management, Procurement and Logistics, or alternatively, a combination of related education and experience in this field.

Experience:

• Experience in the field of data entry and logistics.
• High level of computer literacy (MS Office Word, Excel, Outlook).
• Previous work experience with the UN, IOM, local and/or international NGOs is an asset;
• Previous experience in warehouse management is an added advantage; preferably within the United Nations or the International Humanitarian Field. 
• Proactive; Independent Worker; A great team player; Fast Learner; IT Literate; Interpersonal Skills; Administrative & Time Management Skills;

Skills:

• Proactive
• Independent Worker
• A great team player
• Fast Learner
• IT Literate
•  Interpersonal Skills
• Administrative & Time Management Skills

Languages:

• For this position, fluency in English is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1):

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Application Closing Date
8th April, 2025, 12:59 AM.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.