Executive Secretary at a Leading Independent Oil and Gas Exploration and Production Company

A leading independent Oil and Gas exploration and Production company in Nigeria, is recruiting an experienced and qualified candidates to fill the position below:

Job Title: Executive Secretary

Location: Nigeria

Duties and Responsibilities

• Responsible for scheduling meetings, receiving and screening phone calls and redirecting them when appropriate as well as organizing important documents. 
• Maintain the executive's agenda, plans appointments and meetings, attends meetings and take/record minutes of meetings
• Manage correspondence, arrange travel, maintains records, and assist in various administrative tasks. 
• Ensure efficient coordination and support to executives 
• Handle and prioritize all outgoing or incoming correspondence ie e-mail, letters, packages etc. 
• Monitor office supplies and negotiate terms with suppliers of stationeries to ensure the most cost- effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements

• Candidates should possess a Bachelor's Degree in Arts, or equivalent is required.
• Minimum of 10 years proven experience as executive secretary or similar administrative role
• Prior experience as a secretary or any similar role 
• Proficient in MS Office and "back-office" software (e.g. ERP) 
• In depth knowledge of office management and basic technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills 
• Outstanding communication and negotiation abilities 
• Ability to multitask
• Strong attention to detail.

Application Closing Date
21st April, 2025.

How to Apply
Interested and qualified candidates should send their Application Letter, CV and scanned / clear Passport Photograph to: jobsinupstream@gmail.com using the Job Title as the subject of the email.

Note

• Applications will be treated in confidential manner
• Only shortlisted candidates will be contacted.