Operations Coordinator at Alfred and Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer's needs. The three major arms are: Consulting, Recruitment and Training. Alfred & Victoria Associates has become one of the most sought after Human Capital Development Organization in recent times. She is fast becoming the distinguished strategic partner required in all sectors of the economy, and also in the fast growing world of outsourcing which is now in huge demand in all profession.

We are recruiting to fill the position below:

Job Title: Operations Coordinator

Location: Lagos
Employment Type: Full-time

Job Summary

• The operations Coordinator will play a critical role in maintaining the day-to-day functionality of our business operations. 
• You’ll collaborate with project managers, consultants, and external partners to manage timelines, coordinate resources, and optimize workflows. 
• This is a great opportunity for someone who is highly organized, detail-oriented, and passionate about energy infrastructure development and sustainability and implement strategic plans to achieve company goals and drive growth. 
• Oversee departmental budgets, ensuring financial targets are met while optimizing resources. 
• Collaborate with senior leadership to define business priorities and set actionable goals.

Responsibilities
Daily Operations Management:

• Coordinate day-to-day activities ensuring efficient office and project operations.
• Manage scheduling and administrative tasks that support project teams and senior management.
• Track project progress, maintaining calendars and timelines across multiple client engagements.
• Supervise work activities being carried out by Operations Engineer.
• Liaise with customers as required.

Project Coordination:

• Coordinate the Preparation of Request for Proposals (RFP) and Request for Quotation (RFQ).
• Coordinate the planning, execution, and monitoring of all projects.
• Liaise with consultants, engineers, and external stakeholders to ensure clear communication and project alignment.
• Prepare, review and distribute project documents, reports, and updates for internal and external audiences.
• Lead Fenchurch Energy Team in project kick-off & execution meetings.
• Review project documentation & deliverables for submission to clients.
• Manage the procurement, storage, and distribution of equipment and materials required for projects.
• Manage and allocate resources (personnel, equipment, etc.) effectively to ensure optimal project performance.
• Develop and maintain project schedules, track progress, and ensure projects are completed on time and within budget.

Process Improvement:

• Monitor performance metrics and support the development of operational dashboards to track key performance indicators (KPIs)
• Contribute to strategic discussions aimed at enhancing operational efficiency and service delivery
• Identify and address operational problems and inefficiencies, proposing and implementing solutions to improve efficiency and productivity

Client and Vendor Relations:

• Serve as a point of contact for clients, ensuring timely responses and follow-ups
• Coordinate with vendors for supplies, software, and other operational needs
• Manage vendor/consultant contracts and track deliverables to ensure compliance with company standards
• Establish and maintain relationships with vendors and suppliers, negotiate pricing, and ensure timely delivery of goods and services.

Team Support:

• Coordinate internal project support activities
• Organise team meetings, prepare agendas, and ensure minutes are circulated promptly
• Facilitate onboarding of new hires and coordinate training sessions as needed

Qualifications
Education:

• Degree in Engineering, Operations Management, Energy Management, or a related field is preferred.

Experience: 

• Minimum of 5 years hands on experience in operations, project coordination, or a similar role, preferably within the energy consulting space or related industries.
• Track record of managing multiple projects and priorities simultaneously.
• In executing Technical & Commercial Due Diligence activities, as well as developing reports and required deliverables.
• 9001 certification will be advantageous.

Skills:

• Exceptional organizational and time-management skills with meticulous attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in project management software (MS Project) and Microsoft Office Suite.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with the energy sector (Power and Oil & Gas), energy infrastructure development & sustainability practices, or renewable energy trends is a plus.

Attributes:

• Proactive problem solver.
• Creative and innovative mindset.
• Demonstrate initiative & personal drive.
• Adaptable and resourceful in a dynamic work environment.
• Strong interpersonal skills to build effective relationships with diverse teams.

Application Closing Date
Not Specified.