Expedited SVN - Senior Project Assistant (Shelter and Settlements) at the International Organization for Migration (IOM)

The International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Expedited SVN - Senior Project Assistant (Shelter and Settlements)

Job ID: 14566
Locations:  Yola, Adamawa
Employment Type: Contract
Job Schedule: Full-time
Job Shift: Day
Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-6

Job Description

• Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
• For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context:

• The Senior Project Assistant – Shelter and Settlements will be responsible and accountable for supporting and coordinating the development, implementation, monitoring and reporting activities of the shelter and settlement programming in Adamawa State of Nigeria, both for emergency and transitional programs, including settlement planning, development and improvements.

Responsibilities

• Support IOM Shelter and Settlements interventions across North-East Nigeria (and particularly Adamawa State) throughout the planning, implementation and monitoring stages, according to agreed work plans.
• Develop bill of quantities (BoQs), schedule of dilapidation, etc. for the benefit of different shelter and NFI program interventions and verify all technical specifications coming from the unit are accurate and of the highest standard.
• Organize and conduct Shelter and NFI needs assessments and provide recommendations to management on response options.
• Provide creative solutions to challenges faced in the field before, during and after construction activities.
• In collaboration with the Site Planning Officer, provide technical support for the development of site plans for new or existing settlements, as well as for site improvement interventions.
• Provide the Shelter Admin Assistant necessary information to be able to raise Purchase Requests, prepare and liquidate operational advances, and follow up regularly with the procurement unit.
• Contribute to the development of new tools and dissemination of existing ones that aids IOM shelter field staff in the discharge of their duties.
• Function as a resource person/facilitator for Shelter, NFI and Site Planning trainings, as well as lead training and induction of new Shelter and Settlements field staff.
• Inform and train the workforce and the affected people on safe and high-quality construction techniques, as well as maintenance and repair interventions.
• Maintain linkages with other units and between IOM’s Shelter and NFI programming in Adamawa state.
• Work closely with IOM’s HLP Advisor and support land advocacy efforts, land negotiation and documentation processes, as well as in facilitating HLP integration across all projects.
• Support the Durable Solutions Officer and the Shelter and Settlements unit in the implementation of activities under durable solutions projects in Adamawa state.
• Attend coordination meetings in sector technical working groups and task forces, maintaining close cooperation with partners and government stakeholders.
• Monitor the contractors closely and assist in the understanding of specifications, designs and site plans.
• Continuously monitor construction activities in the field, overseeing execution and evaluating progress through outputs and impacts using both quantitative and qualitative data.
• Prepare and develop status reports, quality control reports, minutes of the meetings, travel requests, and other documents, as required, by the management.
• Maintain daily contact with all field teams and promptly report any developments that need to be followed by management, including staff welfare issues and equipment needs.
• Help all Shelter and Settlements field staff understand and carry out their duties in accordance with the humanitarian principles, core values, IOM procedures, the Code of Conduct and PSEA.
• Perform any other duties that may be required.

Qualifications
Education:

• Graduate Degree in Civil Engineering, Architecture or an equivalent combination of education, training & experience from a recognized institution.

Experience:

• At least four years of relevant professional experience.
• Experience in the humanitarian field 
• Experience with Shelter NFI programs is mandatory
• Experience with Cash-based programming is an advantage
• Experience with supervisory roles for tasks of a similar nature to this assignment
• Experience in project reporting and record keeping is desirable
• Versatile in use of design-related software (e.g. AutoCAD) and ability to prepare schedules/bills of quantities and cost estimates.
• Proficiency in computer applications (MS Word, Excel, Outlook, PowerPoint, etc). 
• Demonstrated ability to maintain integrity in performing responsibility assigned 
• Proactive; independent worker; Fast Learner. 
• Administrative & Time Management skills. 
• Must have strong analytical, planning and people management skills.
• Ability to prepare clear and concise reports

Skills:

• Experience with another international organization and knowledge of SAP is an advantage.
• Excellent communication and negotiation skills.
• Ability to present clear and concise information; Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to meet deadlines and work under pressure.
• Good level of computer literacy; personal commitment, efficiency, flexibility, drive for results.

Languages:

• For this position, fluency in English is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Application Closing Date
27th April, 2025, 00:59.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.